Part-Time Secretary / All‑Around Assistant

Overview
We are seeking a dynamic and organized Part-Time Secretary / All‑Around Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to provide exceptional support across various administrative functions. As a vital member of our office, you will help ensure smooth daily operations, assist with client interactions, and manage essential clerical tasks. If you’re a proactive individual with strong organizational skills and a passion for helping others, this opportunity is for you!

Duties

• Answer multi-line phone systems promptly and professionally, providing excellent customer service and support
• Manage front desk responsibilities, greeting visitors and directing them appropriately
• Perform data entry and maintain accurate filing systems to ensure easy retrieval of documents
• Use Microsoft Office and Google Workspace tools to prepare correspondence, reports, and presentations
• Assist with calendar management, scheduling appointments, meetings, and reminders for staff or clients
• Handle basic bookkeeping tasks using QuickBooks or similar accounting software
• Proofread documents for accuracy and clarity before distribution or submission
• Support office management tasks such as supply inventory, organization of files, and general clerical duties

Skills

• Proven experience with office management, administrative support, or clerical roles
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets)
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are highly valued to assist diverse client needs
• Experience with multi-line phone systems and phone etiquette to handle calls professionally
• Familiarity with QuickBooks for bookkeeping and data entry tasks
• Exceptional proofreading skills to ensure error-free documents
• Knowledge of office equipment such as fax machines, scanners, and printers
• Strong time management skills to handle multiple responsibilities efficiently
• Personal assistant or medical/dental receptionist experience is a plus but not required

Join us in creating a welcoming environment where your organizational talents can shine! This paid part-time position offers an engaging work atmosphere where your support makes a real difference. We value proactive team players eager to contribute their skills while growing professionally in a friendly setting.

Pay: $20.00 - $23.00 per hour

Work Location: In person