Parts Estimator

The Parts Estimator is responsible for preparing accurate parts estimates, sourcing spare parts, maintaining inventory accuracy, coordinating with suppliers and warehouse teams, and ensuring smooth parts operations to support workshop activities. The role requires strong technical knowledge, teamwork, communication skills, and continuous learning to keep up with rapidly changing automotive technologies and brands.

Key ResponsibilitiesEstimation & Parts Coordination

• Prepare accurate parts estimates with landing costs by reviewing requirements with technicians and service advisors.
• Prepare SVO20 (Service Order) for Job Cards based on approved estimates.
• Issue parts efficiently through ERP systems and physically hand over items to technicians as per approved estimations.
• Store job-specific parts in a clearly identifiable manner for efficient handover and tracking.
• Keep service advisors and relevant teams updated regarding parts arrivals, delays, and order status.
• Assist technicians, mechanics, service advisors, and other staff with queries related to parts and catalogues.

Inventory & Store Management

• Ensure spare parts are properly organized and maintain inventory accuracy at all times.
• Ensure parts catalogues are accurate and updated regularly.
• Maintain minimum stock quantities for fast-moving items and coordinate replenishment activities.
• Segregate parts received from warehouses and suppliers according to specific Job Cards or estimate orders.
• Ensure stock parts are correctly labeled and stored in the appropriate bin locations.

Sourcing & Procurement Support

• Source aftermarket, used, or unavailable parts to achieve cost-effective and faster lead-time solutions when required.
• Assist purchase executives with LPOs, IPOs, and other purchasing activities as needed.
• Coordinate with warehouses and drivers regarding purchasing and supply chain activities.
• Handle shipment coordination and related logistics activities.
• Adhere to company protocols for local and outside repair or refurbishment of parts.

Documentation & Compliance

• Prepare warranty forms indicating repair cost estimates and recommendations.
• Handle MOFA attestation for commercial invoices valued above AED 10,000 and ensure attested documents and receipts are submitted to Accounts in a timely manner.
• Ensure all related documentation is maintained accurately and updated as required.

Teamwork & Continuous Improvement

• Continuously learn new technical information and techniques through formal training sessions and practical exposure.
• Stay updated with all automotive brands handled by the company.
• Work closely with the Aftersales and Export teams to support customer requirements, supplier follow-ups, payments, and shipment arrangements.
• Report issues promptly to the department head and work collaboratively to resolve problems efficiently.
• Perform additional duties and responsibilities as assigned by management.

Requirements & Skills

• Good English communication skills, both written and verbal.
• Strong teamwork and coordination abilities.
• Ability to produce high-quality work consistently.
• Good understanding of automotive spare parts and catalogues.
• Familiarity with ERP systems and inventory management processes.
• Ability to follow written, oral, and diagram-based instructions effectively.
• Ability to solve problems involving multiple variables in standardised situations.
• Strong organisational and multitasking skills.
• Willingness to continuously learn and adapt to new automotive technologies and brands.

Preferred Qualifications

• Experience in automotive spare parts estimation, inventory, or procurement.
• Experience dealing with luxury or multi-brand automotive parts is an advantage.
• Knowledge of aftermarket sourcing and supply chain coordination preferred.

Work Location: In person