Patient Advocate

Referral Coordination & Patient Advocate

• Coordinate and track patient referrals to specialty care providers; serve as the primary point of contact for multidisciplinary processes.
• Assist uninsured patients in understanding referral instructions and next steps.
• Identify and connect patients with appropriate specialists, charitable programs, and low-cost clinics.
• Coordinate appointments and follow-up care; provide appointment reminders and confirm attendance.
• Ensure referrals are addressed in a timely manner.

Resource Development & Provider Relations

• Maintain an up-to-date directory of local specialists, charitable care programs, and community health resources.
• Develop and sustain relationships with specialty providers willing to offer reduced-cost or sovereign immunity enrollment

Advocacy & Social Support

• Advocate for patients by negotiating reduced fees or payment plans when possible and when not covered by sovereign immunity.
• Provide education on available financial assistance programs and eligibility requirements.
• Assist patients with social barriers to care (e.g., arranging interpreters, transportation services).

Documentation, Reporting & EMR

• Ensure complete and accurate patient registration in the EMR system, including demographics and eligibility information.
• Assemble information concerning patient’s clinical background and referral needs; familiarity with medical terms, ICD-10, and CPT codes is strongly preferred.
• Track referrals, outcomes, and barriers; prepare monthly reports on navigation activities and resource utilization.
• Exhibit sensitivity to patient health information and protect confidentiality (HIPAA compliance).
• Complete patient assistance program (PAP) paperwork and maintain pap program.

Communication & Continuity of Care

• Communicate referral details and expectations with patients.
• Maintain regular updates between specialty providers and referring sources to ensure successful transitions of care and follow-through on care plans.
• Coordinate internal and third-party communications to support seamless care.

Skills

• Strong customer service focus; ability to answer questions from patients and providers and resolve issues.
• Excellent verbal and written communication skills; ability to work collaboratively while managing individual responsibilities.
• Highly organized, detail-oriented, able to manage multiple priorities and cases independently.
• Proficiency with Microsoft Office and electronic health record systems.
• Good judgment and empathy when working with individuals from diverse backgrounds and circumstances.
• Able to take and follow through with delegated tasks.
• Spanish Preferred

Core Competencies

• Empathy and cultural sensitivity.
• Problem-solving and resourcefulness.
• Organizational and time management skills.
• Confidentiality and professionalism.

This position has no supervisory responsibilities.

This job operates in a professional work environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This is a full-time position working 40 hours per week. Days and hours of work are flexible and are scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend work may be required as job duties demand.

Travel to all clinical locations and occasional travel to partner clinics.

Education

• Associate’s Degree with a minimum of three (3) years of equivalent work experience; Bachelor’s Degree preferred.
• LPN, MA, or other licensure may substitute for education.
• Degrees in Social Work, Public Health, Healthcare Administration, or related fields are a plus.

Experience

• Minimum 1–2 years in patient advocacy, case management, or healthcare navigation (experience in clinical settings strongly preferred).
• Familiarity with community health resources and charitable care programs.
• Experience with electronic medical records systems

It always has been and continues to be Barnabas Center’s policy that employees should be able to enjoy a work environment free from all forms of unlawful employment discrimination. All decisions regarding recruiting, hiring, promotion, assignment, training, termination, and other terms and conditions of employment will be made without unlawful discrimination on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination. Individuals will be selected for promotion based on skill and merit.

Additionally, Barnabas Center prohibits unlawful harassment of its employees, applicants, or independent contractors in any form. Complaints of unlawful employment discrimination or harassment should be reported as defined below. In cases where investigation confirms the allegations, appropriate corrective action will be taken, regardless of whether the inappropriate conduct rises to the level of any violation of law. No employee will suffer retaliation for reporting, in good faith, any violation of Company policy or unlawful discrimination, harassment, or retaliation.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.