Payroll Administrator

• 
  Payroll Processing:
  • Execute end-to-end payroll processing for all business entities, ensuring accuracy in calculating wages, taxes, and deductions.
  • Ensure accurate deductions and contributions are reflected in the payroll system.
  • Oversee the processing of employee time sheets, ensuring compliance with state, federal, and union regulations.
  • Verify and reconcile reported hours, overtime, and other relevant details on time sheets.
  • Process new hires, terminations, and changes to employee payroll information.
  • Process manual checks and distribute payroll checks to employees.
  • Assist with initial paperwork required for public works jobs and/or contracts requiring certified payrolls. Process certified payroll, OCIP & CCIP.
• Union Rate Administration:
  • Manage and administer union pay rates, ensuring accurate application of rates based on collective bargaining agreements.
  • Stay informed about changes in union wage rates and update payroll systems accordingly.
• Compliance:
  • Stay updated on payroll regulations, tax laws, and compliance requirements to ensure accurate and lawful payroll processing.
  • Prepare and submit payroll-related tax forms and reports.
  • Stay current on union agreements, ensuring payroll processes align with negotiated terms.
  • Collaborate with union representatives to address queries and clarify payroll-related matters.
  • Manage wage garnishments and verification of employment requests.
  • Respond to government agencies/subpoenas regarding employee wages garnishment and payroll taxes.
• Time and Attendance:
  • Manage time and attendance systems, ensuring accurate recording of employee work hours, paid time off, and other related data.
• Recordkeeping:
  • Maintain accurate and up-to-date payroll records, including employee information, tax withholdings, and other payroll-related documentation.
• Payroll Reporting:
  • Generate and distribute payroll reports to relevant departments, providing insights into labor costs and other payroll-related metrics.
  • Prepare monthly reports and payments for our union connections.
  • Reconcile 941’s and quarterly reports.
• Year-End Processes:
  • Prepare, process, and distribute year-end reports, including W-2 forms and other required documentation.
  • Coordinate with external auditors for payroll-related audits.
• Communication:
  • Respond to employee inquiries regarding payroll, taxes, and benefits in a timely and professional manner.
  • Collaborate with HR and finance teams to address payroll-related issues.
  • Coordinate and communicate with HRIS Payroll Account Manager regarding changes within the HRIS system earnings codes, government tax ids, etc.
• Collaboration:
  • Assist with Ad hoc projects as needed for CEO, CFO, and Controller.
  • Work closely with HR Director on initiatives requiring collaboration between departments.

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field, preferred.
• Minimum of 5 years proven experience as a Payroll Administrator, experience with unions preferred.
• Knowledge of payroll software and proficiency in Microsoft Office.
• Construction industry experience preferred.

• 
  Knowledge:
  • Payroll Processing: In-depth understanding of payroll processing procedures, including time and attendance management, tax calculations, and benefit deductions.
  • Tax & Labor Law Compliance: Knowledge of local, state, and federal regulations as they pertain to payroll, ensuring compliance in all processes.
  • Labor Agreements: Familiarity with collective bargaining agreements and the specific provisions related to payroll, time sheets, and compensation.
  • Payroll Software: Proficient in using payroll software, especially systems that handle union-specific requirements and calculations.
  • Certified Payroll Reporting: Ability to establish and manage certified payroll reporting requirements.
• Skills:
  • Attention to Detail: Strong attention to detail to accurately process payroll transactions, review time sheets, and validate data.
  • Time Management: Effective time management skills to meet payroll processing deadlines.
  • Problem-Solving: Strong problem-solving skills to address and resolve payroll discrepancies, errors, and employee inquiries.
• Abilities:
  • Adaptability: Ability to adapt to changes in payroll processes, software, and regulations, ensuring the implementation of updated procedures.
  • Confidentiality: Commitment to maintaining the confidentiality of payroll information, employee records, and sensitive financial data.
  • Customer Service: Customer service orientation to assist employees with payroll-related inquiries and provide support in a professional manner.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments and such duties, activities or responsibilities may change or new ones may be added at any time with or without notice.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

The company is a, drug-free workplace, complies with ADA regulations as applicable and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.