Payroll Administrator & Administrative Assistant

Job Summary

We’re looking for a dependable, detail-oriented Payroll Administrator and Administrative Assistant to join our team. This role blends the important work of managing payroll with providing day-to-day administrative support that keeps our operations running smoothly.

The right person for this position takes pride in getting the details right, enjoys creating organized and efficient systems, and is always ready to lend a hand wherever needed. You’ll play a key role in ensuring payroll is accurate and timely, supporting our team across departments, and helping maintain a workplace that runs with clarity and consistency.

If you’re someone who values precision, enjoys staying organized, and likes being part of a team that works hard and supports one another, we’d love to have you on board.

Company Overview

Pirc-Tobin Construction is a privately owned heavy/highway construction company established in 2005. Over the years, we have continued to grow, completing work in communities across Eastern Iowa and expanding into the Des Moines area. Our office is located in Alburnett, Iowa, just fifteen minutes north of Cedar Rapids.

We understand the needs of cities and towns of all sizes that are working to improve property value, functionality, and appearance through utility and site development projects.

At Pirc-Tobin Construction, our employees strive to live out our company values every day. We believe in being dependable and hardworking, honest, problem-solvers, and working with care and professionalism in all that we do.

General Job Duties

• Maintain a basic knowledge of the employee handbook, as well as the mission, vision, and values of Pirc-Tobin Construction, and conduct yourself in a manner that supports the company’s values.
• Use working time effectively, report to work on time, monitor voicemail and email as appropriate, and meet deadlines.
• Escalate issues to management as needed.
• Participate in training related to job duties and safety procedures, along with any additional training assigned by management.
• Perform other duties and special projects as assigned.

Essential Job Functions

Administrative Responsibilities

• Answer and direct incoming phone calls, screening when necessary.
• Welcome and assist visitors, clients, and vendors.
• Maintain filing systems as assigned.
• Retrieve information from records, emails, meeting minutes, and related documents, and prepare written summaries as needed.
• Respond to and resolve administrative questions and requests.
• Order trucking permits.
• Maintain office supply inventory and coordinate maintenance of office equipment.
• Maintain systems for recording expenses and tracking company credit card usage.

Payroll & Accounting Support

• Assist with accounts payable and job cost entries.
• Maintain Certificates of Insurance (COIs) and keep Foundation software records current.
• Process paperwork related to employee job classification changes, wage increases, and other employment-related updates.
• Process weekly payroll, payroll taxes, 401(k) contributions, and miscellaneous deductions.
• Verify and process Certified Payroll reports.
• Process quarterly payroll forms and payments.
• Verify year-end payroll data and process and file W-2s electronically.
• Maintain good attendance and punctuality.
• Perform other duties as assigned.

Experience Requirements

• One to two years of related administrative, accounting, or payroll experience very strongly preferred.
• Strong organizational skills and attention to detail.
• Motivated, team-oriented individual with a positive attitude.
• Ability to learn quickly, listen well, and follow directions.
• Strong professional and interpersonal communication skills.
• Ability to work independently and as part of a team.
• Effective time management and multitasking skills.
• Strong critical thinking and problem-solving skills.
• Ability to handle confidential information with discretion.

Education & Training Requirements

• High school diploma or GED required.
• Associate degree in accounting preferred, or equivalent accounting-related experience.
• Proficiency in Microsoft Office, including Excel, or similar software.
• Experience with payroll or construction accounting software preferred; Foundation experience is a plus.

Language Requirements

The primary language of Pirc-Tobin Construction is English. Excellent communication skills include the ability to:

• Actively listen for understanding.
• Ask clarifying questions when needed.
• Communicate clearly and professionally in both verbal and written form.

Reasoning Requirements

This position requires professional-level reasoning skills to process detailed information, prioritize deadlines, and support accurate payroll and administrative functions.

Physical Requirements

• Ability to lift 10 to 25 pounds regularly.
• Primarily indoor office environment with occasional outdoor exposure.
• Ability to sit and stand for extended periods.
• Manual dexterity for office and computer-related tasks.
• Ability to work at a computer for extended periods.

Employment Status & Schedule

This is a full-time position, generally scheduled for approximately 40 hours per week, Monday through Friday, during normal business hours of 8:00 a.m. to 4:30 p.m. Hours may increase over time based on workload and business needs.

Benefits Offered

• Health and dental insurance
• HSA with company contribution
• 401(k) with company match
• Supplemental accident, critical illness, hospital, and cancer insurance
• Life insurance
• Weekly direct deposit
• Profit sharing program
• Paid holidays
• Paid time off
• Annual boot and clothing allowance
• Collaborative and supportive workplace culture

Join a team that takes pride in doing things the right way. We’re committed to operational excellence and value individuals who are proactive, detail-oriented, and take ownership of their work. In this role, your ability to manage payroll accurately and support day-to-day operations will play a meaningful part in keeping our organization running smoothly. Most importantly, you’ll be part of a team that works hard, supports one another, and values the people behind the work.