Payroll and Accounting Specialist

Accounting Specialist

Responsible for various payroll and accounting functions in small finance/administrative team working from Waterbury office for nonprofit and for-profit company with 23 physical locations within Connecticut. Experience preferred in the human services industry with a solid understanding of non-profit and for-profit accounting.

Functions:

Accounts Payable including but not limited to

• Recording, posting & proofing vendor payables for company and client accounts
• Recording intercompany payables/fees
• Verifying accuracy of invoices, issuing & mailing checks

Accounts Receivable including but not limited to

• Recording & posting receivables
• Recording intercompany payables/fees

Payroll

• Maintaining staff payroll records & timely processing for approximately 125 employees
• Onboarding & Offboarding of employees
• Status changes for employees (rate, dept., status)
• Ensuring timecards, WF forms, accruals, etc. are accurate
• Calculating and inputting wage garnishments & child support orders
• Verifying & inputting insurance information
• Ability to answer staff payroll questions

Bank Reconciliations

• Reconciling bank statements with Company cash accounts

Journal Entries

• Recording & posting financial transactions to appropriate ledgers and journals

Union

• Tracking union employees
• Calculating, recording & posting union dues

Additional Job Responsibilities

• Filing
• Strong computer skills/programs including MS Excel, Word, payroll & financial systems

ADP WorkForce Now & Blackbaud a plus

Benefits include: Four Weeks Paid Time Off, Ten Holidays, Health, Dental, Life, AD&D, STD/LTD & 401(k) pension plan.

• EEO/AA

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Describe your experience with payroll processing, including the number of employees supported and the payroll systems you have used. Have you worked with ADP Workforce Now before?
• What experience do you have working in nonprofit accounting, human services, healthcare, or multi-location organizations? How familiar are you with intercompany accounting processes?
• This role requires handling accounts payable and receivable functions. Can you describe your experience processing invoices, reconciling vendor accounts, and managing payment timelines?
• Tell us about your experience with bank reconciliations and journal entries. What steps do you take to ensure accuracy and identify discrepancies?
• Have you processed employee status changes such as rate adjustments, department transfers, benefit deductions, or garnishments? Please provide examples.
• This position requires maintaining confidentiality with payroll, personnel, and financial information. How do you ensure sensitive information is handled appropriately?
• Describe your experience answering payroll-related questions from employees. How do you handle situations where an employee disputes pay, accruals, or deductions?
• What level of experience do you have using Microsoft Excel? Please describe specific functions, reports, or spreadsheets you have created or maintained.
• This role involves managing multiple priorities and deadlines for payroll, accounts payable, reconciliations, and union tracking. How do you stay organized and ensure deadlines are consistently met?
• Our organization operates across 23 locations throughout Connecticut. How do you maintain accuracy and communication when supporting multiple departments, managers, or program sites simultaneously?

License/Certification:

• Driver's License (Required)

Work Location: In person