Payroll and Administrative Accountant

The Payroll & Administrative Accountant is responsible for managing and executing all payroll functions while supporting day-to-day accounting and administrative operations. This role ensures accurate and timely payroll processing, compliance with applicable laws and regulations, and provides financial and administrative support across the organization.

This position plays a key role in maintaining employee trust through payroll accuracy and contributes to the overall financial health and operational efficiency of the company.

Key Responsibilities

Payroll Administration

• Process weekly payroll for all employees, ensuring accuracy and timeliness
• Maintain payroll records, including wages, deductions, benefits, and taxes
• Ensure compliance with federal, state, and local payroll regulations
• Coordinate with HR on new hires, terminations, and employee status changes
• Reconcile payroll reports and general ledger accounts
• Manage payroll-related filings (941s, W-2s, unemployment, etc.)
• Respond to employee payroll inquiries in a timely and professional manner
• Administer garnishments, deductions, and benefit withholdings

Accounting & Financial Support

• Assist with month-end and year-end close processes
• Prepare and post journal entries related to payroll and administrative expenses
• Assist with bank accounts and balance sheet accounts reconciliations
• Support accounts payable and receivable functions as needed
• Maintain accurate financial records and documentation
• Assist with audits by providing required payroll and accounting documentation

Administrative & Operational Support

• Maintain employee records and ensure data integrity across systems
• Support onboarding/offboarding processes in coordination with HR
• Assist with benefits administration and reporting
• Help manage internal systems (payroll software, timekeeping systems, etc.)
• Provide general administrative support to accounting and leadership teams
• Identify opportunities to improve processes and efficiencies

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 7+ years of payroll and/or accounting experience

Skills & Competencies

• Strong attention to detail and high level of accuracy
• Ability to handle confidential information with integrity
• Strong organizational and time management skills
• Proficiency in Microsoft Excel and accounting software
• Effective communication and problem-solving skills
• Ability to work independently and as part of a team