Payroll and Benefits Manager

Overview of Position:

The Payroll and Benefits Manager is responsible for overseeing and managing the organization’s payroll and employee benefits programs. This role ensures accurate and timely payroll processing, compliance with all applicable laws and regulations, and the effective administration of benefits programs including health insurance, retirement plans, and leave policies. The ideal candidate is detail-oriented, highly organized, and experienced in both payroll systems and benefits administration, as well as HR generalist experience.

Key Responsibilities:

Payroll Management

• Oversee and process bi-weekly payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations
• Maintain payroll records and reports, ensuring confidentiality and data integrity
• Manage year-end processes including W-2s, tax filings, and audits
• Resolve payroll discrepancies and respond to employee inquiries in a timely manner

Benefits Administration

• Administer employee benefits programs including health, dental, vision, life insurance, disability, 403(b), and leaves of absence
• Serve as the primary point of contact for benefits vendors and brokers
• Coordinate annual open enrollment and communicate benefits changes to employees
• Ensure compliance with ERISA, ACA, COBRA, HIPAA, and other applicable regulations

Compliance & Reporting

• Stay current with changes in payroll and benefits laws and regulations
• Prepare and submit required reports to government agencies
• Support internal and external audits related to payroll and benefits

Team Collaboration & Support

• Partner with HR, Finance, and other departments to ensure seamless operations
• Provide training and guidance to HR staff on payroll and benefits procedures
• Continuously evaluate and improve payroll and benefits processes

As job descriptions cannot be exhaustive, the above list of responsibilities is intended to provide a general overview of duties to be assigned and in no way is a comprehensive list of position duties and responsibilities.

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred
• 3+ years of experience in payroll and benefits administration.
• Strong knowledge of payroll systems and HRIS platforms, specifically Paycom
• In-depth understanding of federal and state payroll and benefits regulations
• Excellent analytical, organizational, and communication skills
• Certified Payroll Professional (CPP) or similar certification is a plus