Payroll Assistant

Job Opening: Payroll Assistant
Location: 4900 S Broad Street Suite 120 Philadelphia PA 19112
Schedule: Full-Time | Monday – Friday, 8:30 AM – 5:00 PM
Work Environment: In-Office
Benefits: Full benefits package available 401k, Vacation, sick

Salary ;$48,000

Job Summary

Team Clean, Incorporated is seeking a detail-oriented Payroll Assistant to support weekly payroll operations for a multi-site workforce. This role assists with payroll processing, compliance, union reporting, and employee support while ensuring accuracy and timeliness under the direction of the Payroll Manager/HR team.

Key Responsibilities

Payroll Processing & Administration

• Assist with weekly payroll processing for 500+ employees across multiple worksites
• Review and verify timesheets, hours worked, and job codes
• Validate timekeeping entries daily to support payroll deadlines
• Assist in reviewing overtime, shift differentials, and pay adjustments
• Support payroll register reviews to ensure accuracy before submission
• Maintain payroll calendar and assist with internal communication

Compliance & DOL Support

• Support compliance with the Fair Labor Standards Act and applicable wage laws
• Assist with maintaining payroll records for audits and reporting
• Provide documentation support for audits, unemployment claims, and reviews
• Help maintain accurate wage classifications and employee records

Union Payroll Support

• Assist with applying union payroll requirements, including:
  • Dues deductions and remittances
  • Benefit contributions
  • PTO/vacation tracking
• Support processing of union dues and required payments
• Help resolve basic payroll discrepancies with union employees

Benefits & Deductions Administration

• Maintain employee payroll deductions (health, dental, vision, 401(k), etc.)
• Assist with benefit remittances and reconciliation support
• Track PTO, sick time, and leave balances

Payroll Tax & Reporting Support

• Assist with payroll tax processing and reporting
• Support preparation of payroll reports, including:
  • Weekly payroll summaries
  • W-2 processing support
  • Union dues reports
  • 401(k) reporting
  • General Ledger (GL) support
• Assist with payroll reconciliations and audits

Garnishments & Deductions

• Process and track wage garnishments, child support, and other deductions
• Ensure timely and accurate entry of legal orders

Systems & Administrative Support

• Utilize ADP Workforce Now and E-Time systems for payroll processing
• Assist with data entry, audits, and system updates
• Support training of employees on timekeeping procedures

Employee Support

• Respond to employee payroll inquiries in a timely manner
• Assist with resolving pay discrepancies and missing hours
• Provide employment verifications as needed

Qualifications

• 1–2 years of payroll, administrative, or related experience preferred
• Experience with ADP Workforce Now and/or E-Time systems required
• Basic understanding of payroll processing, deductions, and compliance
• Strong attention to detail and ability to maintain confidentiality
• Strong communication and organizational skills
• High school diploma required; payroll coursework or certification a plus

Benefits

• Medical, Dental, Vision, and Prescription Coverage
• Short-Term Disability
• 401(k) Plan
• Paid Vacation and Sick Time
• Convenient location near Broad Street
• Navy Yard Shuttle Bus access
• Professional and scenic work environment

Why Join Us?

At Team Clean Inc, we value our employees and offer a supportive work environment with competitive benefits. Join a team where your attention to detail and payroll knowledge will make a real impact.