Payroll & Benefits Lead

About 8Fleet:

8Fleet is hiring! 8Fleet is a rapidly growing LA-based technology and logistics startup building the operational infrastructure for both non-autonomous and future autonomous rideshare fleets. With our anticipated growth, we’re searching for passionate team members to join and grow with our team. You’ll be involved in every aspect of the operations as we rapidly expand across Los Angeles and beyond!

About the Role:

We're seeking a seasoned and highly skilled Senior Payroll & Benfits Administrator to be a key player in our growing organization. If you have a proven track record of 5+ years managing complex payroll operations, particularly for companies with a significant number of non-exempt employees across California and soon to launch in other states, we want to hear from you! You'll be a go-to expert, ensuring accurate and compliant payroll processing while contributing to the strategic improvement of our payroll function.

Payroll Management & Compliance

• Oversee and manage the end-to-end weekly payroll process for a high volume of non-exempt employees in California, ensuring accuracy and timeliness, with deep adherence to CA wage and hour laws.

• Reconcile and approve the semi-monthly payroll for our exempt employees in partnership with our PEO and manage the reimbursement process as needed.

• Serve as the subject matter expert on California state payroll laws and regulations, proactively monitoring changes and implementing necessary updates.

• Manage the preparation and timely submission of all payroll tax filings (federal, state, and local) and related compliance reports.

• Oversee the administration of employee deductions, including complex benefit deductions, garnishments, and other withholdings.

• Lead the reconciliation of payroll data, proactively identify and resolve complex discrepancies, and prepare accurate payroll-related journal entries and financial reports.

Benefits Administration & HRIS

• Administer all employee benefit programs (e.g., medical, dental, vision, 401(k), life insurance, FSA/HSA), ensuring accurate enrollment, changes, and termination processing.

• Serve as the primary benefits point of contact, assisting employees with enrollment, eligibility, and claim issues, and liaising with benefits brokers and carriers.

• Manage annual benefits open enrollment processes from initial planning and employee communication to system configuration and final deduction audits.

• Ensure the seamless integration and data accuracy between the HRIS/Payroll system and all benefit vendor platforms.

• Lead and support internal and external audits for both payroll and benefits programs (e.g., 401(k) audits, Workers' Compensation audits).

Leadership & Process Improvement

• Act as the primary point of contact for escalated employee payroll and benefits inquiries, providing expert guidance and resolution.

• Develop, document, and continuously improve processes, procedures, and internal controls for both payroll and benefits administration to enhance efficiency and accuracy.

• Collaborate closely with HR, Finance, and other departments on related projects and initiatives.

• Mentor and provide guidance to other team members, fostering a collaborative and high-performing environment.

• Evaluate and recommend improvements to our payroll and benefits systems and technologies.

Bonus Points For:

• Certified Payroll Professional (CPP) or Certified Employee Benefits (CBP)designation is strongly preferred.

• Experience with implementing or upgrading payroll systems.

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field.

Compensation:

Base Salary Range: 75k to 85k plus equity

Equal Opportunity Employer:

8Fleet is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Disclaimer:

This job description may be updated at any time without prior notice.

Compensation Range: $75K - $85K