Payroll & Benefits Specialist

PRIMARY PURPOSE

N.E.W is seeking a highly organized and detail-oriented Payroll & Benefits Specialist to support our business needs.

Team members in this role will be expected to contribute to maintaining a high-quality work environment at N.E.W. Plastics Corp. This position supports the Food Safety and Quality Management Systems and displays good customer service to our internal and external customers consistent with our values.

Process and distribute bi-weekly team member pay statements, prepare bi-weekly and as needed payroll reports, and maintain team member records. Maintain extreme confidentiality of all team members, payroll, and sensitive company information. Coordinates and administers benefits for all N.E.W. locations including employees in Luxemburg, Green Bay, Minnesota, Ohio, and Pennsylvania facilities, and also any remote employees.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following.

1. Manage the entire payroll process from beginning to end for N.E.W. Plastics including Minnesota.

2. Complete bi-weekly payroll tax liabilities spreadsheets from calculations of team member federal income, social security taxes, and employer’s social security and state taxes. Determine and prepare court-ordered garnishments, and balance bi-weekly insurance (CAFE) employee deductions.

3. Compile team member time data from manual time sheets and payroll time clock software.

4. Detect and reconcile payroll time clock discrepancies with all the leaders and supervisors.

5. Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

6. Record team member information, such as federal & state tax exemptions, reimbursements, special payroll deductions, garnishments, ACH direct deposit information, to maintain up to date payroll records.

7. Issue and process adjustments to pay related to previous errors or retroactive increases.

8. Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments or government agencies.

9. Respond to all leader and supervisor requests for ad hoc payroll reports.

10. Complete auditing responsibilities for both payroll and the 401K benefits on a regular basis.

11. Helps to coordinate special programs, such as C.A.R.E. Program, that involve payroll deductions.

12. Acts as liaison between team members, and insurance providers to resolve benefit related problems and ensure effective utilization of plans and positive team member relations. Assists department in carrying out various human resources programs and procedures for all organization team members.

13. Functions as the benefits “expert point of contact” for team member questions, enrollments, and terminations.

14. Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.

15. Works directly with all benefits providers to anticipate and address situations affective active and terminated team members.

16. Works with the Benefits team to ensure a smooth and clear annual benefits open enrollment period during 4th quarter of each year. Arranges for distribution of materials from carriers, assists with, communicating changes to team members and arranges for on-site representation by providers, conducts team member presentations. Process changes within deadlines.

17. Processes monthly billings from insurance providers. Reviews billings for accuracy, codes and advances for payment. Resolves discrepancies with carriers, payroll and the organization. Completes reports for management as requested.

18. Acts as a point of contact for employee relations and disciplinary actions.

19. Manages our shredding services through Iron Mountain and schedules/coordinates any pickups that are needed.

20. Other general HR duties as requested.

Decision Making: Decisions that this role is solely responsible for and only checked periodically.

• Utilizing technology to speed responsiveness of the department to the needs of the business.
• Provides insights that result in the determination of both the near and mid-term objectives in human resources.

Personal Characteristics:

1. Organized, detail-oriented, and accurate

2. Approachability – Easy to contact and pleasant when approached by disgruntled team members.

3. Willing to ask questions

Qualification/Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1. Associate’s degree in accounting, Human Resources or Business-related area and/or three to five years running payroll; or equivalent combination of some college education in the HR field and experience.

2. 3-5 years of experience handling benefits is strongly preferred.

3. 1-3 years of payroll experience is preferred.

• Ability to manage and complete multiple tasks simultaneously.
• Ability to speak clearly and concisely, in a friendly and professional manner, both in person and over the telephone. Ability to identify problems and draw valid conclusions.
• Ability to read and prepare routine reports and interpret various documents and correspondence.
• Computer experience with integrated accounting and manufacturing software, the internet, Microsoft Windows/Office software, Paychex software, and related products.
• Ability to identify problems and draw valid conclusions. Ability to collect data and clearly present it. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to apply concepts such as basic mathematics (addition, subtraction, multiplication, division), fractions, percentages, ratios, and proportions to practical situations.

10. Ability to work without supervision and to make appropriate decisions.

11. Ability to process work with accuracy.

Pay: Starting pay is $54,000/year for this role. We will pay more based on experience.

Pay: From $54,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Payroll: 1 year (Preferred)
• Benefits administration: 3 years (Preferred)

Work Location: In person