Payroll & Benefits Specialist

About VMSC Emergency Medical Services

VMSC Emergency Medical Services is a nonprofit EMS organization dedicated to making a difference one day, one call, one life at a time. Founded in 1933 by Dr. Frank Boston, a pioneering physician and veteran, VMSC has grown into one of Pennsylvania’s leading providers of mobile healthcare.

Our purpose is to deliver comprehensive mobile health services and innovative pre-hospital care to the communities of the Delaware Valley. We proudly serve Montgomery, Philadelphia, and Delaware Counties through emergency response, interfacility transport, mobile integrated healthcare, and community paramedicine. Beyond responding to emergencies, we are expanding the scope of EMS by providing preventive and primary care services, community health education, and continuous professional development for our personnel—ensuring that we meet the evolving healthcare needs of the populations we serve.

At VMSC, our people are our strength. Guided by our values of Loyalty, Humanity, and Mercy, we foster a culture where providers are supported, careers are developed, and every team member has the opportunity to make a lasting impact. Joining VMSC means becoming part of an innovative, compassionate team that is redefining what mobile healthcare looks like today and for the future.

Position Summary

The Payroll & Benefits Specialist is responsible for the accurate and timely processing of payroll and administration of benefits for a 24/7 emergency medical services (EMS) workforce. This role supports a complex environment that includes shift differentials, overtime, union agreements, and certification-based pay structures. The Specialist ensures compliance with all applicable regulations while delivering responsive, high-quality support to employees. This role ensures compliance with all applicable federal, state, and local regulations while providing high-quality support to employees regarding compensation and benefits-related inquiries.

This role requires strong attention to detail, confidentiality, regulatory awareness, and the ability to manage multiple deadlines.

Essential Duties and Responsibilities

Payroll Administration

• Process payroll weekly, ensuring accuracy and timeliness
• Maintain payroll records, including wages, deductions, and tax information
• Ensure compliance with applicable wage and hour laws, including overtime and union agreements (if applicable)
• Coordinate payroll changes such as new hires, terminations, promotions, and benefit deductions
• Reconcile payroll reports and resolve discrepancies
• Prepare and submit payroll tax filings and related reporting
• Serve as liaison with payroll vendors and auditors

Benefits Administration

• Administer employee benefits programs including health, dental, vision, life insurance, disability, and retirement plans
• Manage employee enrollments, changes, and terminations in benefit systems
• Coordinate and support annual open enrollment processes
• Ensure compliance with regulations such as ACA, COBRA, FMLA, and ERISA
• Reconcile benefit invoices and ensure accurate billing
• Act as primary point of contact for employee benefits questions and issue resolution
• Partner with brokers and vendors to maintain and improve benefit offerings

Compliance & Reporting

• Maintain compliance with federal, state, and local payroll and benefits regulations
• Prepare internal reports related to payroll, benefits, and compensation
• Support audits by providing required documentation and analysis
• Maintain confidentiality of employee records and sensitive information

Employee Support

• Respond to employee inquiries regarding pay, deductions, and benefits in a timely and professional manner
• Provide education and guidance on total compensation and benefits offerings
• Assist HR team with onboarding and offboarding processes

Required Qualifications

• Associate’s degree in Human Resources, Business Administration, or related field preferred.
• Minimum 2–3 years of experience in payroll, benefits, or HR Administration.
• Working knowledge of payroll laws and benefit administration requirements.
• Proficiency in Microsoft Excel and financial reporting tools.
• Strong organizational skills and attention to detail.
• Ability to maintain strict confidentiality.

VMSC is a proud recipient of the 2025 Top Workplaces Culture Excellence Aware for Compensation & Benefits.

Pay & Perks

• $28.00-$31.00/hour
• A chance to be part of a respected agency that’s been saving lives for over 90 years.
• Supportive leadership, ongoing training, and a mission-driven culture.

Our Benefits Package (one of the most robust in the region):

• $0 copays & $0 deductibles on medical insurance — you and your family receive care without hidden costs with $0 premium for the employee.
• Comprehensive medical, dental, and vision insurance, and wellness programs.
• 401(k) with employer match.
• Generous paid time off (accrue up to 138 hours in first year, increasing annually to 258 hours in year 10).
• Company-paid Short-Term Disability, Long-Term Disability, Life insurance (2x annual salary) and AD&D coverage.