Payroll & HR Coordinator

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At Exo, integrity isn’t just a value it’s the foundation of the work we do to keep our nation’s infrastructure reliable and safe. From field assessments to innovative restoration solutions, we combine precision, integrity, and purpose in everything we do. Our team helps ensure power stays on, schools stay open, businesses thrive, and communities stay safe. You’ll work with a respected team of experts solving meaningful challenges that protect communities and ensure the integrity of infrastructure.

Position Summary: The Payroll & HR Coordinator is responsible for assisting with the payroll process, including data entry of employee details and time and attendance records. This role assists with processing a multi-state payroll, ensuring accurate and timely payroll submission. Additionally, this position researches and responds to payroll related inquiries. The Payroll & HR Coordinator also supports broader HR initiatives, fostering a positive workplace environment.

Key Responsibilities:

Assist with the processing of a multi-state weekly payroll, ensuring accuracy and compliance with federal, state, and local regulations.

Maintain payroll records, assist with resolving discrepancies, and respond to employee payroll inquiries.

Assist with ensuring compliance with employment laws and regulations, including FLSA, FMLA, ADA, and other applicable standards.

Assist with updating HR policies and procedures in collaboration with leadership.

Conduct internal audits and collaborate with external auditors to ensure regulatory compliance.

Assist with the monitoring and analysis of payroll data to identify discrepancies, ensure proper taxation, and ensure accurate reporting.

Assist with resolving complex payroll-related issues, including wage garnishments, tax filings, and deductions.

Assist in benefits administration, including enrollments, terminations, and providing employee support with benefits-related inquiries.

Provide support to HR initiatives including performance management, leave management and regulatory compliance.

Provide support in the area of recruitment onboarding, and training.

Maintain employee records and ensure data integrity within the HRIS system.

Generate reports and provide HR data analysis to support decision-making and organizational planning.

Collaborate with leadership to ensure accurate reporting and compliance with labor laws.

Stay up to date with changes in payroll and employment laws to maintain compliance.

Participate in the development and implementation of HR initiatives to promote employee engagement and workplace satisfaction.

Qualifications & Requirements:

Bachelor's degree in Human Resources, Business Administration, or a related field.
1-3 years of related experience.
Proficiency in payroll processing systems and HRIS software preferred.
Excellent communication, interpersonal, and problem-solving skills.
Detail-oriented with strong organizational abilities.
HR certification (e.g., SHRM-CP, PHR) a plus.

Physical Requirements:

Able to work a desk job requiring long hours of sitting and working on a computer.
Occasionally walking around the office, attending meetings, and visiting different departments.
Occasionally lifting of office supplies up to 15 pounds.
Proficient in using a computer, including typing, using a mouse, and other peripherals.
Ability to read and analyze documents and computer screens.
Effective listening skills for communication, both in-person and virtual.
Capability to maintain focus and productivity in a standard office environment.
Potential travel to different locations for meetings, conferences, or site visits, which might involve driving or flying.

Mental Requirements:

Strong problem-solving and decision-making skills.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Excellent analytical skills with attention to detail.
Strong interpersonal and communication abilities to effectively collaborate across departments.
Ability to handle sensitive and confidential information with professionalism.
Emotional intelligence to navigate employee relations and resolve conflicts.
Adaptability to changing priorities and unexpected challenges.
Skill in managing relationships with stakeholders.

Additional Information:

The successful candidate will demonstrate a proactive approach to problem-solving and a commitment to upholding HR compliance standards. This role is an excellent opportunity for an individual seeking to expand their expertise in both payroll management and regulatory compliance.

FLSA Status: Non-Exempt

Pay Range: $22-29.00 Hourly

Reports To: Vice President, Human Resources

The above job description is a general overview of typical responsibilities and qualifications for the position of a Payroll & HR Coordinator. The specific duties and requirements may vary depending on the organizations needs.

Benefits:

Exo offers a comprehensive benefits package including:

Medical
Dental
Vision
Health Savings Account/Flexible Spending Accounts
Life and Accidental Death & Dismemberment
Short Term and Long-Term Disability
Accident, Hospital Indemnity and Critical Illness
401k with company match
PTO
10 paid holidays

Exo is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law.

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