Payroll & HR Specialist

We are seeking a proactive and detail-oriented Payroll & HR Specialist to join our lean but high-performing Human Resources team. This is a blended role that requires both technical payroll expertise and hands-on support across a broad range of HR functions. The ideal candidate will be self-driven, resourceful, and comfortable operating in a dynamic environment with evolving priorities.

This position plays a critical role in ensuring accurate and timely payroll processing, maintaining HRIS data integrity, and supporting employees and managers throughout the employee lifecycle. Reporting to the HR Director, the Payroll & HR Specialist will work independently but collaboratively, bringing forward ideas to improve processes and strengthen HR operations.

Essential Duties and Responsibilities

Payroll Administration

• Process biweekly payroll in Paycom with accuracy and timeliness.
• Audit payroll reports, identify and resolve discrepancies, and serve as a point of contact for payroll-related inquiries.
• Maintain and update employee records in the HRIS, including new hires, promotions, pay changes, and terminations.
• Ensure full compliance with federal, state, and local wage and hour laws, payroll tax regulations, and company policies.
• Coordinate with Finance to reconcile payroll data and provide accurate reporting for budgeting and audits.
• Oversee payroll-related tax filings, W-2 processing, and year-end reporting in collaboration with internal and external partners.

HR Operations & Employee Support

• Act as a go-to resource for employee questions related to HR policies, systems, and payroll.
• Support full-cycle onboarding and offboarding processes, ensuring compliance and a positive employee experience.
• Maintain accurate and complete records in the HRIS, ensuring data integrity and confidentiality.
• Generate regular and ad hoc reports and HR metrics to support business needs.
• Participate in cross-functional HR projects, process improvements, and policy updates.
• Assist in maintaining compliance with employment laws and company policies.

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 3–5 years of progressive HR experience, with demonstrated focus in payroll administration.
• Proficiency in Paycom is required; experience with other HRIS systems is a plus.
• Strong working knowledge of payroll regulations, labor laws, and HR compliance.
• General ledger and payroll tax compliance experience preferred.
• Experience in the energy services industry or a similarly fast-paced, service-oriented environment is strongly preferred.

Skills & Abilities

• Self-starter with the ability to work independently and manage multiple priorities with minimal oversight.
• Exceptional attention to detail with strong analytical and problem-solving skills.
• Excellent verbal and written communication skills; able to interface effectively with employees at all levels.
• High degree of professionalism, discretion, and judgment in handling sensitive information.
• Strong organizational skills and ability to thrive in a fast-moving environment.
• Proficient in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUPs, etc.).