Payroll-Human Resources Specialist

Human Resources/Payroll Specialist

Job Description: This position reports to the Human Resources Manager and President at our corporate office.

Under moderate supervision, the HR-Payroll Specialist is responsible for providing support to the Corporate office activities with specific responsibility for ensuring the accuracy of preliminary and final payroll reports, time sheets, spreadsheets, responding to inquiries and/or requests for data and/or reports; and providing timely and accurate payroll production. Additionally, this individual must demonstrate knowledge in functional areas of Human Resources including recruitment and staffing.

The payroll duties include online timecards for calculating, coding, or other errors. They process garnishments, resolve payroll issues, and provide outstanding service to all employees at all times.

RESPONSIBILITIES:

• Coordinates the hiring process including candidate screening, hiring, new employee set-up, payroll, and leaves of absence. Assists with filing, answering of phones, preparing employee files, and administrative tasks as assigned.

• Working knowledge of all human resource activities and associated state and federal regulations (e.g. COBRA, Wage and Hour laws, Fair Labor Standards Act, Equal Employment regulations, OSHA, Workers’ Compensation, American with Disabilities Act, FMLA, CFRA, etc.).

• Maintains confidentiality of all information.

• Conducts preliminary employee relations investigations and works directly with the Human Resources Manager and Managing Partners to resolve employee-related matters.

• Handles claims and attend hearings.

• Handles compliance issues.

• Full understanding of human resource policies and procedures.

• Maintains a wide variety of payroll information (e.g. direct deposits, pre-notes, leave balances, salary, levies, garnishments, voluntary and involuntary contributions, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.

• Compiles and transmits payroll to payroll processing company (such as hours worked, insurance, and all related employee withholdings, employee identification number from time sheets, and other records) and enters data, computes, posts wages and, reconciles errors to maintain payroll records.

• Ensures that all employees are paid on time and that their paychecks are accurate.

• Resolves discrepancies with payroll and/or documentation (e.g. payroll, withholding versus W4, leave of absence, separating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.

• Prepares periodic reports of accruals.

• Other duties as required.

QUALIFICATIONS:

EDUCATION, LICENSING, AND CERTIFICATIONS :

• Minimum of a Bachelor's degree in related field and/or related work experience, preferred.

EXPERIENCE REQUIRED:

• 3-5 years of relevant professional human resources/payroll experience.

• Working of Knowledge of Quick Books

• Microsoft Office

• UKG Ready software

• At least 3 years’ general office experience required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must possess excellent verbal and written communication skills.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Must be detail oriented and have proven organizational skills.

• Thorough knowledge of payroll processing.

• 10-key calculator and other basic office equipment such as copiers, fax machines, etc.

• Excellent data entry skills.

• Ability to work as a member of a team.

• Must be computer literate and proficient in the use of Quick Books and Microsoft Office.

• Must be able to interact and communicate with diverse employee populations at all levels of the organization.

• Must be able to demonstrate poise, tactfulness, and diplomacy and have a high level of interpersonal skills in order to handle sensitive and confidential situations.

• Must possess excellent analytical and problem-solving skills.

• Must be willing to undergo a criminal and employment background.

• Working knowledge of payroll systems preferably UKG

PHYSICAL REQUIREMENTS:

• The work environment is indoors, in a typical office setting. The noise level in the work environment is usually moderate.

• While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to manipulate, handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, balance, and stoop, kneel or crouch. Specific vision abilities required by this job include close vision, color vision, and the ability to focus.

Calloway also offers competitive benefits to include but not limited to medical, dental and vision. A 401k, PTO, sick, 100% employer life insurance and EAP program and other voluntary options through AFLAC.