Payroll Manager

Payroll & Benefits Manager

The Jan Companies

The Jan Companies is a multi-state restaurant, hospitality, and real estate organization seeking an experienced and detail-oriented Payroll & Benefits Manager to join our team. This role is responsible for overseeing the day-to-day administration of payroll and employee benefits across multiple entities and locations, ensuring accuracy, compliance, and exceptional employee support.

The ideal candidate is highly organized, analytical, and able to thrive in a fast-paced environment while managing confidential information with professionalism and integrity.

Key Responsibilities

Payroll Administration

• Process accurate and timely weekly and bi-weekly payrolls for salaried and hourly employees across multiple companies and states.
• Maintain payroll systems and employee records including:
• new hires
• terminations
• pay rate changes
• direct deposits
• garnishments
• tax withholdings
• benefit deductions
• PTO tracking and other payroll-related updates
• Reconcile payroll and timekeeping systems to ensure accuracy and financial integrity of payroll processing.
• Ensure compliance with federal, state, and local wage and hour laws, including FLSA requirements.
• Review quarterly payroll tax filings and assist with year-end processing, including W-2 validation and reporting.
• Respond to employee questions regarding payroll, taxes, deductions, and benefits in a professional and customer-service-oriented manner.
• Oversee onboarding systems and processes for all new hires across multiple entities, including documentation review, system maintenance, and security access.
• Generate payroll, labor, and benefits reports for leadership, accounting, audits, and operational analysis.
• Assist accounting with general ledger reporting and payroll reconciliations.
• Process employment verifications and other payroll-related documentation requests.

Benefits Administration

• Administer employee benefit programs including:
• medical
• dental
• vision
• life insurance
• disability insurance
• 401(k)
• Manage employee enrollments, qualifying life events, terminations, and benefit deductions.
• Coordinate and support annual open enrollment, including employee communications and enrollment processing.
• Assist employees with disability claims, leave of absence requests, and retirement plan inquiries.
• Ensure compliance with ACA reporting requirements, including preparation and distribution of applicable forms.
• Reconcile benefit invoices and maintain accurate employee eligibility records.

Qualifications

• Minimum of 5 years of payroll experience, preferably in a multi-state environment.
• Strong understanding of payroll laws, wage and hour compliance, and benefits administration.
• Excellent organizational, analytical, and problem-solving skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion and professionalism.
• Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
• Self-motivated with the ability to prioritize and manage multiple deadlines in a fast-paced environment.
• Experience in the restaurant, hospitality, or multi-location industry preferred.
• Experience with systems such as Paylocity, Jonas, PAR, Club Prophet, PosiTouch, or similar platforms is strongly preferred.

Why Join The Jan Companies?

• Fast-paced and collaborative work environment
• Opportunity to support a growing multi-state organization
• Competitive compensation and benefits package
• Significant exposure to payroll, benefits, operations, and HR functions across multiple business lines

Qualified candidates are encouraged to submit a resume outlining their relevant experience and compensation expectations.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Retirement plan

Work Location: In person