Payroll Senior Specialist

Summary/Objective

Leads payroll, benefits, and 403b administration under the supervision of the Director of Finance to ensure that employees are paid accurately and on time by processing payroll data, calculating wages, managing deductions, and ensuring tax compliance utilizing agency standards, procedures, and payroll systems. Onboard new hires and status changes and benefits administration in collaboration with Human Resources. Ensures compliance and accuracy in employee classification, deductions, wage compliance, reporting and audit controls. Maintains confidentiality and exemplifies the utmost respect for privacy.

Essential Duties/Responsibilities

• Develop and maintain an accurate and thorough knowledge of all agency standards, procedures, and specialized computer software related to the payroll functions.
• Establish and maintain employee payroll records in an accurate and timely manner including auditing of timesheets, identifying and questioning variances and consulting with employees’ supervisors to confirm approval and compliance with policies.
• Manage data accuracy by establishing new hires and rehires in payroll system, and updating current staff changes, updating tax statuses, processing salary changes, and maintaining accurate employee records in the system.
• Ensure I-9 compliance and timely submission of E-Verify.
• Ensure timely and accurate withholding and remittance of applicable taxes, deductions, 3rd party sick pay, net pay calculations, wage garnishments, child support orders, and tax levies
• Complete employee terminations, including final pay calculations and compliance with state-specific wage payment laws
• Maintain payroll disaster recovery, fraud prevention, internal controls, and record retention procedures
• Coordinate payroll year-end processing, reconciliations, and payroll system audits
• Ensure accuracy and timely delivery of year-end and regulatory reporting, including W-2 forms and ACA 1095-C forms
• Ensure accurate withholding and filing of federal, state, and local taxes for Indiana and non-Indiana staff. Create and submit payroll tax reports.
• Respond to employee requests for benefits /payroll information in a timely manner.
• Track benefit enrollments and eligibility changes across all benefit programs
• Track, audit, and upload employee and employer contributions
• Maintain a high level of confidentiality and discretion when handling sensitive employee and company data

Required Education and Experience

Bachelor’s degree in accounting associate’s degree in accounting or closely related field. Minimum of 3 years’ recent experience in payroll with a large nonprofit organization. Significant knowledge of payroll processing, tax withholding, garnishments, and compliance. Certified Payroll Professional (CPP) designation accepted.

Preferred Education and Experience

Four-year degree in Accounting or related field. Five years’ recent experience in payroll with a large nonprofit organization.

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person