Payroll Specialist

Description:

Position Summary

The Accounting Clerk provides essential support to the hospital’s Accounting Department by performing accurate and timely processing of financial transactions. This role assists with payroll processing, accounts payable, accounts receivable, reconciliations, data entry, and general accounting tasks. The Accounting Clerk works closely with the Accounting Manager (Controller) to maintain organized financial records and ensure smooth day-to-day accounting operations that support hospital functions.

Key Responsibilities / Payroll Support

• Assist with bi-weekly payroll processing, including data entry, timecard verification, and correction of missing or inaccurate time punches.
• Maintain payroll records and ensure accuracy of employee information, pay codes, and deductions.
• Coordinate with HR to ensure new hires, terminations, and employee changes are correctly reflected in the payroll system.
• Prepare and distribute payroll reports as directed by the Controller or HR.
• Assist employees with basic payroll-related inquiries while maintaining confidentiality.
• Support payroll compliance activities, including audits, reporting, and monitoring of labor-related regulations.

Accounts Receivable & Cash Handling

• Assist with posting receipts, patient payments, and miscellaneous revenue transactions.
• Maintain accurate records of deposits and cash-related activities.
• Assist with reconciliation of patient accounts as needed.

General Ledger & Month-End Support

• Prepare and enter journal entries under supervision of the Controller or Accounting Manager.
• Assist with monthly account reconciliations, including bank statements and balance sheet accounts.
• Support the month-end and year-end close process with required schedules and documentation.

Recordkeeping & Compliance

• Maintain organized and accurate financial documentation in accordance with hospital and regulatory standards.
• Assist with audit requests by gathering documentation and preparing reports.
• Ensure compliance with internal controls, hospital policies, and HIPAA confidentiality guidelines.

Requirements:

Qualifications/Education

• High school diploma or GED required.
• Associate degree in Accounting, Finance, or related field preferred.

Experience

• 1–2 years of accounting or bookkeeping experience required; healthcare or nonprofit experience preferred.
• Experience with payroll processing, accounts receivable, or general ledger tasks is a plus.

Skills & Competencies

• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Effective communication and customer service orientation.
• Ability to work in a busy hospital environment with frequent interruptions.
• Proficiency in Microsoft Excel and accounting software (hospital systems experience preferred).