Payroll Specialist

Position Purpose

Key Responsibilities

• Provide advice and assistance to end users as subject matter expert for Payroll

• Review, process and follow up of new hires and terminations

• Ensure compliance with US federal, state, and local payroll legislation, including FLSA, state wage laws, and tax requirements

• Manage multi‑state payroll processing and tax allocations

• Administer garnishments, levies, and statutory deductions

• Liaise with HR, Operations, Training and other functional areas to ensure consistent application of decisions and processes in the system

• Execute end to end pays for both the US and Canadian businesses in a timely and accurate manner

• Continuously improve payroll efficiency and knowledge in the businesses

• Proactively seek improvements to our Payroll software (ADP) and the overall payroll process

• Maintain payroll documentation, controls, and audit trails

• Maintain and configure pay codes, earnings, deductions and tax settings within ADP Workforce Now

• Partner with ADP support to resolve system or compliance issues

Health, Safety & Environment

• Report and record HSE events

• Comply with regulations

Essential

Desirable

• 5 years payroll experience

X

• Microsoft Excel

X

• Strong understanding of US payroll compliance and FLSA

X

• Time management / organizational skills

X

• Hands‑on experience with ADP Workforce Now

X

• Experience processing US payroll (including multi‑state)

X

• Experience of processing Canadian payroll

X

• Experience in mining, construction or similar blue-collar industries

X

• High energy

• Attention to detail

• Highly dependable

• Concern for others

• High level of analytical thinking

• High level of stress tolerance

• Willingness to learn

• Trustworthy and discrete