Payroll Specialist

For over 40 years, one Company has represented quality & leadership - Highland Homes - where building careers goes hand in hand with excellence in new home construction. Highland’s employees thrive in an atmosphere of appreciation & confidence, contributing their unique ideas to the Company’s overall success. Employee Owned. Customer Focused.

Highland Homes is currently accepting resumes for a Payroll Specialist. This role provides high-level support to the Payroll Manager to process payrolls and perform a variety of payroll-related tasks.

Job Duties & Responsibilities:

• Deliver exemplary customer service to Highland Homes Employee Owners with every interaction.
• Identify opportunities to improve payroll processes, increase efficiency, and enhance system utilization within UKG.

• Responsible for timely and accurate regular payroll processing items, including scheduled, off-cycle, commission and bonus items while maintaining strict confidentiality of information reviewed and processed.
• Process special or exception items including; reversals, voids, deductions and monthly/quarterly/year-end payroll reports and reconciliations.
• Analyze and process incoming payroll paperwork or documentation such as status changes and employee/field-initiated requests.
• Create ad-hoc reports and conduct required system audits using Ultimate Kronos Group (UKG) information.
• Research, validate and correct employee data in active payrolls.
• Verify accurate computation of pay according to company policy and in accordance with government regulations and tax codes.
• Document recording of new or changed pay rates in payroll register or computer files.
• Coordinate and enter all Commission data to include advances, recuperation of advances and corrections.
• Run and Review pre-check payroll reports.
• Maintain payroll records.
• Work closely with Accounting on payroll-related Journal Entries and General Ledger reconciliation
• Respond to employees with paycheck inquiries in a timely, accurate, and professional manner.
• Proactively seek out development opportunities to stay abreast of payroll best practices and payroll law changes
• Act as a back-up to the Payroll Manager as needed, with little to no assistance required.
• Participate in cross-functional meetings, providing valuable insight regarding projects/systems/initiatives to improve efficiency and accuracy of payroll processes and outputs.
• Effectively communicate with all levels of management regarding requests for payroll information and special pay instructions.
• Calculate and submit funding requests for employee 401(k), HSA, FSA and UKG Wallet.
• Manage Leave of Absence process regarding timesheets, paycheck modifications and record-keeping.
• Process Garnishments and monitor them for accuracy.
• Other duties as assigned.

Required Minimum Qualifications:

• High School Diploma. Post-Secondary Degree in Accounting/Finance, Human Resources, Business, or related field strongly preferred.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) strongly preferred.
• 5 years of full-cycle payroll experience.
• 5 years of payroll tax experience, with proven knowledge of tax and wage laws.
• 2 years of payroll accounting experience.
• Strong analytical skills and attention to detail.
• Strong organizational skills with a keen ability to prioritize and multi-task.
• Strong administrative and data management skills.
• Ability to adhere to and meet deadlines.
• Ability to raise issues proactively and in a timely manner.
• Advanced proficiency in Microsoft Office applications (Word and Excel).
• Proficient in handling sensitive, confidential information.
• Excellent communicator (verbal and written) including the desire to ask questions and learn from others.
• UKG experience strongly preferred.

Highland offers a competitive benefit package, including excellent medical / dental / prescription benefits, Employee Stock Ownership Plan, 401(k), new home purchase discounts, & more – all in a business casual atmosphere! Join the company that recognizes & rewards the people who create their success. Highland Homes is an Equal Opportunity Employer.