Payroll Specialist - Full-Time

The Town of Guilderland is seeking a detail-oriented and organized Full-Time Payroll Specialist to join our HR and Finance team. The ideal candidate must have experience independently managing full-cycle payroll while ensuring compliance with complex reporting requirements.

Salary: $50,000-$60,000 based on experience

Hours: Monday–Friday 9:00AM – 4:30PM

Experience with UKG time keeping and Tyler Munis or similar municipal ERP systems strongly preferred. Candidates without Munis/UKG experience must demonstrate proficiency in comparable payroll systems.

Strong proficiency in Microsoft Excel is required for this role, including the ability to build formulas and create well-structured reports.

Key Responsibilities include but are not limited to:

· Processing biweekly payroll for approximately 290 regular employees, including onboarding and processing for an additional 145 seasonal employees each summer

· Managing payroll tax filings and compliance with federal and state requirements

· Preparing and submitting annual reporting, including W-2s and ACA 1095 forms

· Completing monthly state retirement reporting

· Overseeing time and attendance systems integrated with payroll

· Responding to employee payroll inquiries and resolving discrepancies

· Collaborating with HR and Finance to maintain accurate employee records

· Maintaining and updating payroll procedures and documentation

· Performing related duties as required

Minimum Qualifications:

A. Graduation from an accredited college or university with at least an Associate’s Degree in Accounting, Business Administration or Business Management and one (1) year of paid experience in the maintenance of financial accounts and records; OR,

B. Graduation from high school or possession of a high school equivalency diploma and three (3) years of paid experience involving the application and explanation of rules, procedures and policies regarding the preparation and processing of payroll records.

Town benefits include:

Paid holidays, vacation, personal, & sick time | Health, dental, & vision insurance | NYS Retirement System | NYS Deferred Compensation

The Town of Guilderland provides equal employment opportunities through recruitment, selection, retention, and advancement in all job classifications, without regard to race, color, religion, sex, age, national origin, or disability, and to ensure that all matters affecting employees’ terms and conditions of employment are administered in a manner consistent with applicable federal, state, and local law.

Resumes may also be sent to:

Town of Guilderland

Department of Human Resources

PO Box 339, Guilderland, NY 12084

or e-mail information to: HumanResources@TownOfGuilderland.gov

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Payroll management: 1 year (Preferred)

Ability to Commute:

• Altamont, NY 12009 (Required)

Work Location: In person