Payroll/Finance Assistant

General Summary

The Payroll/Finance Assistant is responsible for the payroll functions, accounts payable functions, accounts receivable functions, and provides assistance to the finance office staff as requested.

Responsibilities

Completes all aspects of the payroll function. In general, this includes processing payroll every other week in Paychex Flex system; reviewing payroll reports; maintenance of personnel files; and paid time off records. Processes new employee paperwork.

Completes all aspects of the accounts payable and cash disbursements function. Inputs invoices into accounting system on a weekly basis ensuring the proper coding of all expenses to appropriate general ledger accounts, confirming that all invoices are properly approved and analyzes invoices for appropriate additions and terms. Schedules for payments via ACH or live check for payment due dates verify that the check amounts agree with the invoice support.

Completes all aspects of the cash receipts accounting function. In general, this includes recording and inputting all payments received; processing checks via remote deposit; and making bank deposits as needed.

Coordinates enrollments in company benefit plans including medical; 403B plan; STD; LTD; Life Insurance.

Prepares bank reconciliations on all accounts.

Maintains auto fleet listings; coordinates paperwork needed for new leases/purchases; communicates changes to insurance agent.

Maintains filing systems and coordinates clean out of such on an annual basis.

Performs other related functions within the scope and responsibility of the position as determined by the Controller.

Accountability

The Payroll/Finance Assistant is directly responsible to the Director of Finance.

Skills

2+ Years Payroll experience

2-5 Years of Accounting/Finance Office related experience

Experienced in use of accounting software, Sage preferred

Microsoft Office (Word; Excel; Outlook)

Pay: $20.00 - $24.00 per hour

Ability to Commute:

• Wilmington, DE 19806 (Required)

Work Location: In person