PEHP - Administrative Clerk

Administrative Clerk
PEHP
(Full-Time, Non-Exempt Position)

Inner City Law Center (ICLC) is a nonprofit law firm located in the Skid Row neighborhood of Los Angeles. We are looking for extraordinary people to help us end homelessness in Los Angeles. Founded on the fundamental principle that every person should always be treated with dignity and respect, ICLC fights for justice for low-income tenants, working-poor families, people who are disabled or experiencing homelessness, people living with HIV/AIDS, and homeless veterans.

Position Description: ICLC seeks an Administrative Clerk to join the Preventing and Ending Homelessness (PEHP) team and its growing holistic legal services that stabilize existing housing and remove barriers to housing. The Administrative Clerk will report to the team’s Supervising Attorney to ensure that the team is properly functioning to deliver high quality holistic services to clients and is meeting its deliverables.

Responsibilities:

The Administrative Clerk will work closely with the team’s Supervising Attorneys and Directing Attorney primarily distilling and reporting data to the Supervising Attorneys. Specific job responsibilities will include:

• Coordinates with referring organizations, including emails and phone calls with case workers, housing specialists, and potential clients.
• Gathers information and documents from third parties.
• Maintain contact with clients for the purpose of confirming program eligibility and scheduling intakes.
• Conducts conflict checks.
• Opening prescreen into Legal Server and creation of client file on SharePoint
• Makes recommendations to the Supervising Attorney about whether to accept representation.
• Assigns weekly intakes to attorneys and paralegals on their scheduled intake day.
• Handles client communication, coordination, and follow ups in regard to client case.
• Makes and connects client with referrals to other resources.
• Schedules intakes and follow-up meetings with clients for attorneys and paralegals.
• Provide administrative support to the attorneys and paralegals, including assistance with calls to clients, calendaring, copying, filing, mailing, etc.
• Calls traffic court clerks and schedules citation arraignments at various LASC courthouses throughout the County.
• Obtains signatures via DocuSign or AdobeSign for retainers, releases and other documents. Secures hard-copy files for storage.
• Contacts court/admin agency as needed for scheduling or follow-up. o Sets up hard-copy and electronic client folders.
• Arranges client/witness attendance (i.e., Uber).
• Schedules appointments and coordinates/staffs clinics, and outreach events.
• Contacts third parties for the purpose of document gathering or giving notice.
• Mentors, guides, and trains colleagues.
• Performing other duties as needed

Hiring Criteria: Commitment to the mission of the organization and comfortable working with people from all cultural and socioeconomic backgrounds. At least two years of relevant experience in a nonprofit setting. Strong ability to communicate clearly, diplomatically, and effectively, both orally and in writing. Excellent attention to detail and organizational skills. Strong computer and data management skills. Experience with legal case management systems. Demonstrated ability to organize large amounts of data. Ability to work well with all levels of personnel and support the team’s needs. Self-motivated, willing to learn, ability to meet deadlines, and ability to exercise sound independent judgment.

Compensation: Hourly compensation ranges from $24.04 – $36.36 and is commensurate with qualifications and experience. Excellent benefits.

How to Apply: Cover letters and resumes are reviewed upon receipt and applications will be accepted until the position is filled. To apply, please upload your resume and cover letter detailing your interest in the position directly to our website at https://innercitylaw.org/apply/. Applications will not be considered if both resume and cover letter are not provided.