People & Operations Coordinator

Job Title: People & Operations Coordinator
Location: Multi-Location (New Jersey-Based)
Company: Rapidly Expanding Specialty Coffee Brand

About Us

We are a fast-growing, multi-location specialty coffee brand emerging as a leading force in the New Jersey coffee market. With rapid expansion underway, we are building the infrastructure, team, and systems to support scalable growth while protecting the quality, culture, and hospitality that define our brand.

Position Overview

The People & Operations Coordinator plays a critical role in supporting our teams and ownership as we scale. This position sits at the intersection of HR, operations, and administrative coordination — ensuring that our hiring, onboarding, communication, compliance, and internal systems run smoothly across all locations.

This is a highly organized, detail-oriented role ideal for someone who thrives in a fast-paced, entrepreneurial environment and wants to grow with a brand on the rise.

Key Responsibilities Hiring & Onboarding Support

• Coordinate hiring processes across multiple locations (job postings, interview scheduling, candidate communication)
• Support onboarding for new hires, ensuring paperwork, documentation, and training coordination are completed on time
• Maintain organized and up-to-date employee files
• Assist with background checks, I-9 verification, and compliance documentation

Employee Communications

• Serve as a central point for internal employee communications and updates
• Support rollout of company-wide announcements, policy updates, and operational changes
• Maintain and update employee handbooks, SOPs, and internal resources
• Assist with engagement initiatives that reinforce company culture

Scheduling & Compliance Coordination

• Collect and coordinate scheduling inputs across locations
• Ensure proper documentation for timekeeping, payroll coordination, and labor compliance
• Track certifications, required postings, and employment compliance requirements
• Support managers in maintaining accurate employee records and labor documentation

Operational & Administrative Support

• Assist ownership with special projects, new store launches, and operational initiatives
• Organize reports, documentation, and internal systems
• Help streamline administrative processes as the company scales
• Support cross-functional coordination between stores, leadership, and vendors

Qualifications

• 2+ years experience in HR, operations coordination, or administrative support (multi-unit experience preferred)
• Strong organizational and time-management skills
• High attention to detail and ability to manage confidential information
• Excellent written and verbal communication skills
• Proficiency in scheduling software, payroll systems, and Google Workspace (or similar platforms)
• Ability to prioritize tasks in a fast-moving, growing company

What Success Looks Like

• Seamless hiring and onboarding experiences across all locations
• Organized, compliant, and up-to-date personnel records
• Clear and consistent employee communications
• Strong administrative support that enables ownership and operators to focus on growth
• Improved operational efficiency as new locations come online

Why Join Us

• Be part of a brand shaping the future of specialty coffee in New Jersey
• Direct exposure to ownership and executive leadership
• Opportunity to grow with a rapidly scaling organization
• High-impact role with visibility and advancement potential

If you are organized, proactive, and excited to help build the people and operational infrastructure behind a growing coffee brand, we’d love to hear from you.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Work Location: In person