Personal Administrative Assistant

Position: Personal Administrative Assistant

Position Type: Permanent

Location: Jupiter, FL

Hours: 9:00am – 5:00pm (must be available before and after hours as needed to complete duties of role)

We are seeking a highly organized, proactive Administrative Personal Assistant to provide comprehensive support to high-net-worth Principals with complex scheduling, heavy travel coordination, reservations, and expense management. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs in a fast-paced environment.

What you will be doing:

• Complex Calendar & Scheduling Management
• Manage and maintain complex calendars, including scheduling meetings, appointments, and personal commitments
• Coordinate across multiple time zones and resolve scheduling conflicts
• Prioritize and adjust schedules as needed based on changing demands
• Travel & Reservation Coordination in multiple time zones
• Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Make and manage restaurants, events, and personal reservations
• Monitor travel changes, cancellations, and delays, proactively adjusting plans as needed
• Expense & Credit Card Reconciliation
• Track and reconcile credit card expenses accurately and timely
• Obtain charge explanations from additional cardholders
• Monitor spending categories and flag discrepancies or unusual charges
• Administrative Support
• Handle correspondence, confirmations, and follow-ups related to schedules, travel, and expenses
• Maintain organized digital records and files
• Serve as a reliable point of contact while exercising discretion and confidentiality

What experience we are looking for:

• Strong experience supporting executives or high-net-worth individuals
• Comfort handling both professional and personal administrative tasks
• Proven experience as an administrative assistant, personal assistant, or similar role
• Exceptional organizational and time-management skills
• Strong attention to detail and accuracy, especially with financial data
• Excellent written and verbal communication skills
• Proficiency with Excel and Outlook
• Ability to anticipate needs and work independently
• High level of professionalism and discretion

Preferred experience:

• Comfort handling both professional and personal administrative tasks
• Ability to multitask and adapt quickly to changing priorities
• Detail-oriented, proactive, and dependable
• Calm under pressure with a solutions-oriented mindset
• Trustworthy and respectful of confidential information

WorkDynamX is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We make employment decisions based on qualifications, merit, and business needs, without regard to any characteristic protected by federal, state, or local law. We are dedicated to maintaining a respectful, professional environment for all team members.