Personal and Administrative Assistant

Part-Time Personal and Administrative Assistant (Hybrid)

Everest Dental | Oviedo, FL

Job Details

Job Type: Part-time, about 20 hours per week to start, with potential to grow into full-time

Location: Hybrid, split between our Oviedo, FL office, working from home, and occasional local errands

Pay: Starting at $19.00 per hour, with room for growth based on performance and expanded responsibilities

Schedule: Flexible weekday hours, Monday through Friday

Job Description

Everest Dental, a thriving family dental practice in Oviedo with 30,000+ patients and a 5-star reputation, is hiring a part-time Personal and Administrative Assistant to support our owner-dentist, Dr. Peter Gayed.

This is not a typical assistant role. After 10+ years of growth, our owner is reducing his clinical schedule to step into a full owner-operator role. We are looking for a sharp, organized, proactive person to be his right hand, keeping him on track, projects moving, and operations running smoothly.

This role starts at about 20 hours per week with a clear path to grow into full-time as the role expands. If you love bringing order to a busy person’s world and want your work to actually move the needle, read on.

What You’ll Do

Keep the owner organized and on-track

• Manage daily, weekly, and long-term task lists and priorities
• Manage the owner’s calendar, schedule meetings, and protect focus time
• Manage email inbox and follow-ups
• Hold the owner accountable to deadlines and commitments
• Break big projects into actionable steps and remove roadblocks

Support practice operations

• Run bi-weekly payroll and collect payroll data
• Track associate dentist production
• Make weekly bank deposits
• Coordinate with department heads and key team members

Build accountability systems

• Learn and apply our existing KPI and practice-management resources
• Create and maintain checklists, spreadsheets, and workflows
• Make sure team members are tracking their KPIs consistently
• Report on results and flag problem areas

Help drive growth projects

• Support planning for an upcoming practice expansion (new or larger space)
• Coordinate with contractors, vendors, and outside professionals
• Keep projects moving so nothing stalls

Light personal support, as needed

• Run occasional local errands (such as car maintenance drop-offs or picking up supplies)
• Help with time-sensitive family logistics (such as picking up the kids in an emergency)
• This is about reducing friction, not daily personal service

Must-Have Qualifications

• Highly organized with strong attention to detail
• Proactive and persistent, you follow up without being asked
• Direct, clear communicator who can hold others accountable
• Comfortable learning new systems, spreadsheets, and software quickly
• Trustworthy and discreet with confidential information
• Self-motivated and able to work independently from home
• Reliable transportation, valid Florida driver’s license, and proof of auto insurance
• Local to the Oviedo or Orlando area

Nice-to-Have Qualifications

• Prior experience as an administrative assistant, personal assistant, or office coordinator
• Experience in a dental, medical, or healthcare practice
• Familiarity with payroll, bookkeeping, or KPI tracking
• Experience with project management tools (Asana, Trello, Monday, etc.)

Why You’ll Love This Role

• Flexible hybrid schedule, split between home, the office, and errands around town
• Direct access to the owner, your work has visible impact every day
• Real growth path: starts part-time with potential to expand into a full-time role
• Strong, healthy team culture built intentionally over the past year
• Stable, established practice (10+ years, 30,000+ patients)

About Everest Dental

Everest Dental has served the Oviedo and greater Orlando community for over a decade, providing comprehensive family and cosmetic dentistry. We’ve earned 500+ five-star Google reviews by treating every patient like family. Learn more at everest-dental.com.

Job Type: Part-time

Pay: From $19.00 per hour

Work Location: Hybrid remote in Oviedo, FL 32765