Personal Assistant

Job Summary
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate seamless office management and executive support.

Duties

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and managing correspondence.
• Coordinate projects and events from inception to completion, including planning logistics, booking venues, and liaising with vendors.
• Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.
• Handle multi-line phone systems with professional phone etiquette, directing calls efficiently and taking accurate messages.
• Support bookkeeping activities through invoicing, expense tracking, and reconciling accounts to ensure accurate financial records.
• Assist with front desk duties including greeting visitors, managing incoming mail, and maintaining a welcoming office environment.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for creating presentations, spreadsheets, and reports.
• Ensure confidentiality of sensitive information while performing clerical duties such as filing and data entry.
• Use DocuSign for electronic document signing processes and coordinate document workflows seamlessly.

Experience

• Proven experience as a Personal Assistant or in an executive administrative support role with a strong background in office management.
• Demonstrated proficiency in calendar management tools like Microsoft Outlook Calendar and Google Workspace.
• Experience with bookkeeping software such as QuickBooks along with basic bookkeeping skills.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent typing speed combined with transcription and proofreading abilities to produce error-free documents swiftly.
• Familiarity with project coordination for events or business initiatives from planning through execution.
• Exceptional customer service skills with professional phone etiquette across multi-line phone systems.
• Prior experience handling clerical tasks including filing, data entry, and front desk responsibilities.
• Knowledge of office technology including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and DocuSign platform. Join us to be part of a vibrant team where your organizational talents will shine! We value energetic professionals eager to make an impact through dedicated support and efficient office operations. This paid position offers the opportunity to develop your skills while contributing to a thriving work environment!

Pay: $14.00 per hour

Work Location: In person