Personal Assistant

Job Summary
We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth day-to-day operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate seamless office functioning and executive support.

Duties

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Provide comprehensive executive administrative support such as drafting correspondence, proofreading documents, and transcribing meetings or notes.
• Organize and oversee office management tasks including filing, data entry, document management via DocuSign, and maintaining office supplies inventory.
• Handle multi-line phone systems with professional phone etiquette, screen calls, and direct inquiries appropriately.
• Assist with event planning for corporate meetings, team-building activities, or client events from inception to execution.
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and basic bookkeeping duties.
• Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Maintain confidentiality of sensitive information while providing exceptional customer service to internal teams and external clients.

Qualifications

• Proven experience as a Personal Assistant or in an administrative role with at least several years of office management experience.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Excellent typing speed combined with transcription and proofreading skills for accurate document preparation.
• Familiarity with office equipment such as multi-line phone systems and front desk procedures.
• Experience with project coordination tools and calendar management software like Microsoft Outlook Calendar.
• Knowledge of QuickBooks for bookkeeping tasks is highly desirable.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Ability to handle confidential information discreetly while demonstrating strong organizational skills and attention to detail. Join our team as a Personal Assistant if you’re eager to contribute your organizational talents in a lively environment that values proactive support and professional growth!

Job Type: Part-time

Pay: $14.00 - $30.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Houston, TX 77005