Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure smooth daily operations within our healthcare management organization. This role offers an exciting opportunity to be the backbone of a developing company and working directly with the CEO, managing a wide array of administrative tasks with precision and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Join us to contribute to a vibrant workplace where your skills will make a meaningful impact every day! Must be bilingual.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with efficiency and foresight
• Coordinate and plan events, meetings, and travel arrangements, ensuring all details are meticulously handled from start to finish
• Provide executive administrative support by preparing reports, proofreading documents, and transcribing audio or written content accurately
• Handle correspondence via multi-line phone systems with professional phone etiquette, screening calls and directing inquiries appropriately
• Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records
• Assist with project coordination by tracking deadlines, preparing materials, and supporting team initiatives to ensure timely completion
• Perform clerical duties including typing, proofreading, filing, and managing office supplies to keep the workspace efficient and organized

Requirements

• Proven experience as a Personal Assistant or in an administrative role with office management responsibilities
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and familiarity with DocuSign for document signing workflows
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Demonstrated experience in event planning, project coordination, and calendar management
• Exceptional communication skills with professional phone etiquette across multi-line phone systems
• Ability to perform data entry accurately while maintaining attention to detail for bookkeeping and record-keeping tasks
• Experience with office equipment such as fax machines, scanners, and front desk operations is preferred
• Knowledge of QuickBooks accounting software and basic bookkeeping practices is a plus
• Strong computer literacy combined with excellent organizational skills to streamline daily operations
• A proactive attitude with the ability to anticipate needs and solve problems independently

Join us as a Personal Assistant where your energy fuels our success! This paid position offers an engaging environment that values your organizational talents and dedication. We’re committed to supporting your professional growth while fostering a vibrant workplace culture built on teamwork and excellence.

Pay: $21.22 - $25.56 per hour

Work Location: Hybrid remote in Dorado, PR 00646