Personal Assistant

Job Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and manage a variety of administrative functions. This role is vital in ensuring smooth daily operations, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate efficient office management and executive support. This paid position offers an exciting opportunity to contribute to a fast-paced environment while honing your administrative expertise.

Responsibilities

• Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Manage phone etiquette by handling multi-line phone systems, screening calls, and directing inquiries appropriately.
• Organize and maintain files, documents, and records through effective filing systems both physically and digitally.
• Assist with event planning for meetings, conferences, or company functions, ensuring all logistics are handled seamlessly.
• Perform data entry, bookkeeping tasks using QuickBooks, and assist with basic office bookkeeping responsibilities.
• Support project coordination efforts by tracking deadlines, preparing reports, and communicating with team members.
• Conduct proofreading and transcription of documents to ensure accuracy and professionalism in all communications.
• Facilitate office management duties such as supply ordering, front desk reception duties, and maintaining a welcoming environment.
• Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace applications, and DocuSign for document signing processes.
• Provide exceptional customer service by addressing inquiries promptly and courteously while maintaining professional phone etiquette.

Experience

• Proven experience as a Personal Assistant or in an administrative support role with a strong background in office management.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel), Google Workspace tools, QuickBooks, and multi-line phone systems.
• Experience with event planning, project coordination, data entry, filing systems, and bookkeeping is highly desirable.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills with keen attention to detail for proofreading and transcription tasks.
• Prior experience supporting executives or senior management is preferred but not required; relevant office experience is essential.
• Ability to handle confidential information discreetly while providing reliable administrative assistance. Join us in this engaging role where your organizational talents will shine! We’re dedicated to fostering a supportive environment that values your contributions while offering opportunities for growth in administrative excellence.

Job Type: Full-time

Pay: $45,150.37 - $54,374.64 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Dallas, TX