Personal Assistant

Job Overview
We are seeking a dynamic, proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executives This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude that energizes the workplace. the position involves running errands, might involve baby sitting, accompanying family to events, joining trips as needed.

Duties

• Manage complex calendars and schedule appointments using Microsoft Outlook Calendar and Google Workspace, ensuring optimal time management for executives.
• Run errands as required, baby sitting is involved, candidate must have prior experience with baby sitting, planning events, etc
• Coordinate meetings, events, and travel arrangements, including venue booking, transportation logistics, and preparing necessary materials.
• Handle incoming calls with professional phone etiquette, screen inquiries, and direct messages appropriately across multi-line phone systems.
• Perform data entry, maintain filing systems, and organize documents to ensure easy retrieval and compliance with record-keeping standards.
• Provide executive administrative support such as proofreading documents, transcribing notes, and preparing reports or presentations.
• Oversee office management duties including supply procurement, front desk responsibilities, filing systems, and general clerical support to ensure a productive work environment.

Requirements

• Proven experience as a Personal Assistant or in an administrative role with strong office management skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Strong communication skills with professional phone etiquette and customer service orientation.
• Experience with project coordination and event planning to manage multiple deadlines effectively.
• Knowledge of bookkeeping software such as QuickBooks and familiarity with basic financial procedures like invoicing and expense tracking.
• High level of computer literacy combined with meticulous proofreading and transcription abilities.
• baby sitting experience
• Non smoking (backround checks are required.)
• Ability to handle confidential information discreetly while maintaining a positive attitude under pressure. This role is perfect for motivated individuals eager to support leadership while honing their administrative expertise in a vibrant professional environment!

Pay: $21.00 - $23.00 per hour

Language:

• English and Spanish (Preferred)

Ability to Commute:

• Lake Mary, FL 32746 (Required)

Work Location: Hybrid remote in Lake Mary, FL 32746