Personal Assistant

We’re looking for a highly organized, tech‑savvy, people‑friendly Personal Assistant to support the owner of a growing Med Spa. This role is perfect for someone who enjoys variety, thrives in a fast‑paced environment, and loves helping a business run smoothly behind the scenes.

You’ll work closely with the owner to keep daily operations flowing — from reception support to calendar management to customer outreach. If you’re dependable, proactive, and comfortable juggling multiple tasks, you’ll fit right in.

Key Responsibilities: Administrative & Organizational Support

• Manage and coordinate multiple calendars (owner, staff, meetings, vendor appointments)
• Check, organize, and respond to emails on behalf of the owner
• Assist with schedule management and time‑blocking
• Prepare documents, notes, and digital files as needed
• Support with general computer work, data entry, and online organization

Front Desk & Client Support

• Assist with reception duties during busy hours
• Greet clients and provide a warm, professional experience
• Help with appointment confirmations, rescheduling, and follow‑ups
• Support customer service communication via phone, text, and email

Outreach & Communication

• Assist with customer outreach (follow‑ups, reminders, satisfaction check‑ins)
• Support partner/vendor outreach and communication
• Help maintain positive relationships with local businesses and collaborators

Online & Digital Management

• Assist with website updates, online booking systems, and digital platforms
• Help manage online listings, profiles, and basic content updates
• Support social media tasks

Qualifications

• 2 years of Admin experience
• 2 years customer service experience
• High school diploma or GED
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Comfortable with technology, email platforms, and online tools
• Professional, friendly, and calm under pressure
• Experience in a customer‑facing role is a plus
• Ability to maintain confidentiality and professionalism at all times

What We’re Looking For

Someone who is:

• Reliable and self‑motivated
• Detail‑oriented with strong follow‑through
• Warm, welcoming, and customer‑focused
• Able to anticipate needs and stay one step ahead
• Flexible and comfortable with shifting priorities

Schedule & Compensation

• Flexible schedule depending on business needs
• Pay based on experience
• Opportunity for growth within the spa

Pay: From $12.00 per hour

Experience:

• Customer service: 1 year (Preferred)
• Personal assistant: 1 year (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Allen, TX 75013 (Preferred)

Work Location: In person