Personal Assistant

Role Purpose

To serve as the primary gatekeeper and strategic coordinator for a Partner managing a complex portfolio across the UK and UAE. You will ensure the seamless execution of both business and personal commitments, maintaining absolute confidentiality and high-level professionalism in a fast-paced financial services environment.

Key Responsibilities1. Complex Diary & Time Management

• Precision Scheduling: Manage an ever-shifting calendar across multiple time zones (GMT/BST and GST).
• Strategic Gatekeeping: Protect the Partner’s time by triaging meeting requests and ensuring every meeting has a clear agenda and necessary prep materials.
• Travel Coordination: End-to-end logistics for frequent UK-UAE travel, including private aviation or commercial first-class, visas, luxury accommodation, and "on-the-ground" transport (drivers/security).

2. Email & Communication Management

• Inbox Triage: Monitor, flag, and respond to high-priority emails. You are the "voice" of the Partner for many external stakeholders.
• Correspondence: Draft professional formal letters, investment summaries, and internal memos.
• Stakeholder Liaison: Act as a bridge between the Partner and High-Net-Worth (HNW) clients, family members, and corporate boards in both London and Dubai.

3. Financial Services & Family Office Admin

• Expense Management: Meticulous tracking of multi-currency expenses (GBP and AED) and reconciliation of corporate/personal cards.
• Compliance Support: Assist with KYC (Know Your Customer) and AML (Anti-Money Laundering) documentation for UK and UAE financial institutions.
• Meeting Logistics: Organize board meetings, investor dinners, and family office gatherings, including catering and tech setups.

4. Ad Hoc & Lifestyle Tasks

• Property Management: Liaise with household staff or facilities management for properties in London and Dubai.
• Personal Concierge: Occasional management of personal appointments, gifting, social events, and restaurant reservations.
• Special Projects: Researching potential vendors, managing relocations, or assisting with philanthropic initiatives.

Pay: AED5,000.00 - AED6,000.00 per month

Work Location: In person