Personal Assistant

Overview
We are seeking a highly organized and proactive Personal Assistant to support executive leadership and streamline daily operations. This dynamic role offers an exciting opportunity to contribute to a fast-paced environment by managing schedules, coordinating appointments, projects, and handling administrative tasks with precision and enthusiasm. The ideal candidate will thrive in a multitasking environment, demonstrating exceptional organizational skills, strong communication abilities, and a passion for delivering outstanding administrative support. Join us to be an essential part of our team, ensuring smooth operations and enabling our leaders to focus on strategic priorities.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace & Google Calendar, scheduling meetings, appointments, and events efficiently.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Provide executive administrative support by preparing documents, proofreading correspondence, transcribing notes, and maintaining filing systems.
• Handle multi-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette at all times.
• Assist with event planning for company meetings, conferences, and special events from start to finish.
• Oversee office management tasks such as supply inventory, filing, data entry in QuickBooks or other bookkeeping software, and maintaining a tidy workspace.
• Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with team members to meet objectives.
• Conduct clerical duties including data entry, document proofreading, transcription services, and managing front desk responsibilities.
• Facilitate communication between departments and external partners using professional customer service skills.
• Utilize office software like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and Quickbooks for data entry, DocuSign for document signing processes.

Experience

• Proven experience as a Personal Assistant or in an administrative support role with a minimum of two years of relevant office experience.
• Demonstrated expertise in calendar management, project coordination, and office management functions.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Drive), and familiarity with QuickBooks or similar bookkeeping software.
• Excellent typing speed combined with transcription skills; detail-oriented proofreading abilities are essential.
• Experience handling multi-line phone systems and practicing professional phone etiquette.
• Knowledge of office procedures such as filing systems, data entry protocols, and front desk operations.
• Ability to multitask efficiently while maintaining high accuracy under tight deadlines.
• Exceptional organizational skills paired with strong interpersonal communication abilities to support diverse stakeholders effectively. Join us to bring your expertise in administrative support into a vibrant environment where your contributions truly make a difference!

Pay: $13.00 - $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person