Personal Assistant

Job Summary
We are seeking a dynamic and highly organized Business and Personal Assistant to provide comprehensive support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of administrative tasks with professionalism and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and proactive problem-solving abilities. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings using Microsoft Outlook Calendar and Google Workspace tools.
• Provide executive administrative support by preparing correspondence, reports, and presentations with accuracy and professionalism.
• Organize and coordinate events, meetings, and travel arrangements to ensure seamless execution.
• Handle phone etiquette professionally across multi-line phone systems, screen calls, and direct inquiries appropriately.
• Perform data entry, filing, and document management tasks using Office management software including Microsoft Office Suite and QuickBooks for bookkeeping purposes.
• Assist with project coordination by tracking deadlines, preparing agendas, and following up on action items.
• Conduct proofreading and transcription of documents to maintain high-quality communication standards.
• Support office management duties such as maintaining supplies, overseeing front desk operations, and managing office records efficiently.
• Perform job duties in the field and in the office.
• Perform other job duties as assigned.

Experience

• Proven experience as a Assistant or in an administrative support role with a strong background in office management.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Experience with bookkeeping software such as QuickBooks and familiarity with basic bookkeeping principles.
• Prior experience coordinating events, managing calendars, and handling multi-line phone systems is highly desirable.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent written and verbal communication skills with professional phone etiquette.
• Knowledge of transcription, proofreading, filing systems, and office procedures to ensure accuracy and efficiency in daily tasks. Join us as a Personal Assistant where your energy, organization skills, and proactive attitude will make a meaningful impact every day!

Pay: $20.00 per hour

Benefits:

• Professional development assistance

Work Location: In person