Personal Assistant

Job Overview
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, eager to contribute to a fast-paced environment that values initiative and reliability.

Responsibilities

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Handle correspondence via phone, email, and other communication channels with professionalism and courtesy, demonstrating excellent phone etiquette.
• Assist with event planning for company functions, meetings, and special events from inception to execution.
• Perform data entry, bookkeeping using QuickBooks, and maintain accurate records of financial transactions and invoices.
• Prepare reports, proofread documents for accuracy, and transcribe audio or video recordings as needed.
• Support office management tasks such as filing, organizing documents, managing supplies inventory, and overseeing front desk duties.

Skills

• Proven experience as a Personal Assistant or in an administrative support role with strong office management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong typing skills combined with attention to detail for proofreading and data entry tasks.
• Experience with project coordination and event planning to ensure seamless execution of initiatives.
• Demonstrated ability to handle confidential information discreetly while providing executive administrative support.
• Exceptional customer service skills coupled with professional phone etiquette to interact confidently with clients and team members alike. Join us in this exciting role where your organizational talents will drive efficiency across our operations! We value energetic individuals who thrive on multitasking and delivering exceptional support in a vibrant workplace environment. This paid position offers an opportunity to develop your skills while making a meaningful impact every day!

Pay: $14.00 - $15.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Saint Petersburg, FL 33702