Personal Assistant

Personal Assistant / Operations Coordinator — Electrical Contracting

AJ Long Electric, LLC | Fairfax, VA | Full-Time

About Us
AJ Long Electric is a family-owned residential electrical contractor serving Northern Virginia, DC, and Maryland since 1996. We've built a reputation on quality work and over 1,200 five-star reviews. We run a tight, tech-forward operation and we're looking for someone sharp to help keep the engine running.

The Role
This is a hybrid personal assistant / operations role reporting directly to the owner. You'll be the person who makes sure things don't fall through the cracks — handling scheduling, communications, follow-ups, documentation, and day-to-day administrative work across both the business and the owner's plate. If you're organized, proactive, and good at taking ownership without being micromanaged, you'll thrive here.

What You'll Do

• Manage calendars, scheduling, and appointment coordination
• Handle inbound and outbound communications (calls, texts, emails) and keep the inbox under control
• Coordinate with field technicians and customers on job scheduling and follow-ups
• Track tasks, deadlines, and open items — and chase them down to completion
• Maintain records, files, and documentation in our systems (Housecall Pro and related tools)
• Draft correspondence, letters, and routine documents
• Run errands and handle personal/administrative tasks for the owner as needed
• Help identify and clean up operational bottlenecks

What We're Looking For

• 2+ years in an administrative, executive assistant, operations, or office management role
• Excellent written and verbal communication
• Highly organized with strong attention to detail and follow-through
• Comfortable with technology and quick to learn new software and tools
• Self-starter who takes ownership and solves problems without hand-holding
• Reliable, discreet, and trustworthy
• Valid driver's license and reliable transportation

Nice to Have

• Experience in the trades, home services, or a small business environment
• Familiarity with Housecall Pro, CRM systems, or scheduling software
• Bookkeeping or light financial admin experience
• AI experience

Compensation & Schedule

• $15-$35 Per Hour depending on Experience
• Full-time, Monday–Friday
• Based in Fairfax, VA (in-office)

Why Join Us
You'll work directly with the owner of a growing, well-run small business where your work has real impact. We move fast, value initiative, and give good people room to take on more.

Job Type: Full-time

Pay: $15.00 - $40.00 per hour

Benefits:

• Health insurance
• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Customer Service: 1 year (Preferred)
• Electrical Office: 1 year (Preferred)

Work Location: In person