Personal Assistant

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative and personal support to Dr. Ali Golshan and his executive staff. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a high level of professionalism. This role is critical to ensuring seamless daily operations in a fast-paced, dynamic environment by managing schedules, coordinating projects, handling correspondence, and overseeing both professional and personal logistics.

Key Responsibilities

• Manage and coordinate complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
• Plan and coordinate domestic and international travel, including corporate meetings, conferences, special events, and personal travel itineraries.
• Handle personal administrative tasks, including dry cleaning and laundry coordination (pickup and drop-off).
• Coordinate vehicle maintenance, including servicing, inspections, repairs, and detailing.
• Oversee home cleaning services, scheduling and managing vendors as needed.
• Run errands and provide general administrative and personal support as required.
• Manage correspondence, emails, and phone communications with professionalism and discretion.
• Support executive staff with ad hoc projects and ensure smooth day-to-day operations.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative support role with office management responsibilities.
• Exceptional organizational and multitasking abilities in a fast-paced environment.
• Excellent written and verbal communication skills with professional phone etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, and Google Workspace (Gmail, Drive).
• Experience with multi-line phone systems and digital communication platforms.
• Strong typing and proofreading skills with a high level of accuracy.
• High level of computer literacy and comfort with office software and technology tools.
• Self-motivated, highly detail-oriented, and capable of maintaining strict confidentiality when handling sensitive information.

Pay: $18.00 - $25.00 per hour

Work Location: Hybrid remote in Santa Monica, CA