Personal Assistant & Admin

Job Title: Personal Assistant to CEO

Job Summary

We are seeking a highly organized, presentable, proactive, and reliable Personal Assistant to provide dedicated support to the CEO. The ideal candidate will be responsible for managing the CEO’s daily schedule, handling confidential matters with discretion, coordinating business and personal affairs, and ensuring smooth day-to-day operations.

The candidate should have prior UAE experience handling personal properties and be capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality at all times.

Key Responsibilities

• Act as the primary point of contact and support for the CEO.
• Handle and coordinate matters related to the CEO’s personal properties in the UAE, including renewals, follow-ups with tenants, service providers, maintenance teams, and related parties.
• Monitor deadlines, priorities, and ensure smooth execution of tasks and commitments.
• Manage multiple responsibilities efficiently while prioritizing the CEO’s requirements.
• Manage and organize the CEO’s calendar, appointments, meetings, and travel arrangements.
• Draft, review, and manage correspondence, emails, and documentation on behalf of the CEO.
• Maintain strict confidentiality of sensitive business and personal information.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Assist the CEO with research, data collection, and preparation of reports and presentations.
• Liaise with external stakeholders, vendors, and service providers on behalf of the CEO.

Requirements

• Minimum 2 years of relevant UAE experience as a Personal Assistant or Executive Assistant.
• Proven experience handling personal properties in the UAE.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and integrity.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and perform effectively under pressure in a fast-paced environment.