Personal Assistant / Executive Assistant

The Exectutive Assistant

This role may appeal to you if you enjoy being involved in the community, making a difference in the lives of the CEO's employees, vendors, customers, business partners and non-profit groups. This role will test your ability to stay organized, solve problems, and stay a step ahead of what needs to happen next.

It offers variety without being chaotic, giving you exposure to different types of businesses while still working within clear systems and structure. You’ll play a central role in keeping things running smoothly, which means your work has a direct, visible impact each day. If you like being the person others rely on, prefer meaningful work over repetitive tasks, and want to learn how businesses actually operate behind the scenes, this position provides that opportunity.

Duties include...

Keep the calendar under control

• Manage scheduling across Google Workspace and Microsoft Outlook
• Make sure the right things get time, and the wrong things don’t
• Help him make the most of the quality time with his daughter by planning outings and fun things to do.

Handle communication

• Help manage inbox and draft replies
• Answer his phone and check his voicemail
• Keep conversations organized and moving forward
• Be a reliable point of contact for clients and team members

Help the CEO stay on track

• Assist with day-to-day needs across the different aspects of the CEO's professional and personal life including friends, family, and business partners.
• Help the CEO when he attends fundraising events
• Help him with setting up events he is hosting,
• Setting up
• Follow up on tasks so nothing gets lost

Support projects and systems

• Keep track of to-dos, deadlines, and simple workflows
• Help organize information so things are easy to find and use

Light financial and admin work

• Manage documents and signatures using DocuSign

Plan and coordinate

• Help organize meetings, small events, and logistics
• Make sure details are handled ahead of time

Experience with tools like Google Workspace, Zoom, Teams, Microsoft Outlook, and GoHighLevel is helpful, but not required if you learn quickly.

Pay: $20.00 - $25.00 per hour

Location:

• Lakeland, FL 33801 (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person