Personal Assistant (Female) (Civil)

• Manage the MD’s calendar and schedule meetings, appointments, and travel arrangements.
• Act as the first point of contact for the MD, screening and prioritizing communications.
• Prepare correspondence, reports, and presentations on behalf of the MD.
• Coordinate and manage special projects as assigned by the MD.
• Conduct research and compile data to prepare documents and briefings for the MD.
• Handle confidential information with discretion.
• Anticipate the needs of the MD and proactively address issues that may arise.
• Assist with personal tasks and errands for the MD as required.

Skills and Qualifications:

• Excellent communication(verbal and written) skills.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Strong organizational and time-management skills.
• Ability to multitask and prioritize daily workload.
• Discretion and confidentiality.
• A proactive approach to problem-solving with strong decision-making skills.
• Bachelor’s degree preferred, but not required, with relevant work experience.

1. Project monitoring and control

• Conduct regular site visits to inspect work progress, verify quality, and ensure adherence to design specifications and safety regulations.
• Track key performance indicators (KPIs) and project milestones against the master schedule to identify any potential delays or deviations.
• Prepare and maintain comprehensive project documentation, including daily reports, progress logs, issue logs, and records of materials used.
• Utilize project management software (e.g., MS Project, Primavera) to track progress and update schedules as needed.

2. Coordination and communication

• Serve as the primary point of contact for all project stakeholders, including project managers, subcontractors, vendors, and clients.
• Coordinate the allocation and delivery of resources, such as materials, equipment, and manpower, to the site.
• Facilitate regular progress meetings with the project team to discuss status, address challenges, and align tasks.
• Communicate daily progress reports and escalate any critical issues or potential risks to the project manager promptly.

3. Quality and safety assurance

• Assist in implementing and enforcing all health and safety protocols on-site to ensure a safe working environment.
• Conduct quality checks to ensure that all construction work meets the required quality standards and specifications.
• Collaborate with the engineering team to review and interpret technical drawings and plans.

4. Problem-solving and risk mitigation

• Proactively identify potential project bottlenecks, conflicts, or risks, such as material shortages or design discrepancies.
• Expedite and follow up on submissions, permits, and queries during the construction phase to prevent delays.
• Provide technical support and assist in resolving site-related problems quickly and effectively.

Qualifications and skillsEducation and experience:

• Bachelor's degree in Civil Engineering, Construction Management, or a related field.
• [Number] years of experience in construction or project management, with a focus on coordination and on-site activities.
• Experience with industrial construction projects is a plus.

Technical skills:

• Proficiency in project management software (e.g., MS Project, Procore) and MS Office Suite (Word, Excel).
• Ability to read and interpret blueprints, technical drawings, and specifications.
• Basic knowledge of cost estimation and scheduling.

Soft skills:

• Excellent organizational and time management skills to manage multiple tasks and deadlines.
• Strong verbal and written communication skills for effective liaison with all stakeholders.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work effectively both independently and as part of a collaborative team.

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Food provided
• Provident Fund

Education:

• Bachelor's (Required)

Language:

• Tamil (Preferred)

Work Location: In person