Personal Assistant for Med Spa owner

Job Overview
We are seeking an energetic and highly organized Personal Assistant to support the owner of a thriving Med Spa. This role is vital in ensuring smooth daily operations, coordinating events, and providing exceptional administrative support. The ideal candidate will be proactive, detail-oriented, and possess a passion for helping a busy professional stay focused on growth and client care. If you thrive in a fast-paced environment and enjoy multitasking with precision, this position offers an exciting opportunity to be an integral part of a dynamic wellness team.

Duties

• Manage the owner’s calendar using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Coordinate special events, client workshops, and promotional activities, handling logistics from planning to execution.
• Provide comprehensive executive administrative support including email management, transcription, proofreading, and data entry to ensure clear communication and accurate records.
• Oversee office management tasks such as filing, document organization, and maintaining supplies to keep the workspace efficient and welcoming.
• Handle phone etiquette with multi-line phone systems, screening calls professionally and directing inquiries appropriately.
• Assist with project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks related to the Med Spa’s operations.
• Support front desk responsibilities including customer service, appointment confirmations, and managing client check-ins.

Qualifications

• Proven experience as a personal assistant or administrative professional in a fast-paced environment; experience in office management or medical/spa settings is preferred.
• Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), Microsoft Outlook Calendar, and DocuSign.
• Exceptional phone etiquette skills with experience managing multi-line phone systems.
• Ability to perform clerical tasks such as filing, proofreading, transcription, and office organization seamlessly.
• Outstanding customer service skills with a friendly demeanor at the front desk or over the phone.
• High level of professionalism combined with excellent organizational and project coordination abilities. Join us in supporting a vibrant Med Spa environment where your skills will make a meaningful impact! This paid position offers an engaging work experience for motivated individuals eager to contribute to health and wellness excellence through exceptional administrative support.

Pay: $15.00 - $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Work Location: In person