Personal Assistant- Night Shift

About the Role

We are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide comprehensive administrative, logistical, and personal support to [Executive Title/Name]. This role requires exceptional judgment, the ability to manage competing priorities, and a commitment to maintaining absolute confidentiality. The ideal candidate acts as a gatekeeper and right-hand partner, ensuring the executive's professional and personal life runs smoothly and efficiently.

Key Responsibilities

1. Executive and Administrative Support

• Calendar Management: Expertly manage and maintain a complex, dynamic calendar, including scheduling meetings, appointments, and personal engagements, proactively resolving scheduling conflicts.
• Communication: Filter, prioritize, and manage all incoming communications (emails, calls, and correspondence), drafting professional replies on behalf of the executive when appropriate.
• Meeting Preparation: Prepare agendas, meeting materials, and presentations. Take and distribute detailed meeting minutes when requested.

3. Organization and Project Management

• Maintain and organize physical and electronic filing systems, ensuring immediate access to critical documents.
• Manage small, ad-hoc personal and professional projects as directed by the executive.
• Anticipate needs and proactively offer solutions to improve workflow and efficiency.

Qualifications and Skills

Required

• Experience: Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar support role.
• Discretion: Proven ability to handle sensitive information with the utmost confidentiality and integrity.
• Technology Proficiency: Highly proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and various scheduling/travel platforms.
• Communication: Excellent written and verbal communication skills; comfortable interacting with high-level contacts.
• Soft Skills: Impeccable attention to detail, strong organizational skills, and a professional, poised demeanor.

Preferred

• A Bachelor’s degree or relevant certification.
• Experience supporting a C-level executive or high-profile individual.

Job Type: Full-time

Ability to commute/relocate:

• Karachi Gulshan-E-Iqbal: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Please acknowledge that this is a Night Shift(8pm-4am)
• What is your current salary?
• What are your salary expectations?

Education:

• Bachelor's (Required)

Experience:

• personal assistant to a high level individual: 3 years (Required)

Work Location: In person