Personal Assistant / Office Assistant to the Director – Dry Bulk Shipping Company

Personal Assistant / Office Assistant to the Director – Dry Bulk Shipping Company

Location: Dubai, UAE

Salary Range: AED 4,000 – 8,000 (depending on experience)

Employment Type: Full-time

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About the Company

Sea Freight is a global dry bulk shipping company headquartered in London, with established offices across key international locations. Our newly opened Dubai operations office plays a central role in supporting our regional commercial and operational activities as we expand our presence in the Middle East.

We are seeking a reliable and organized Personal Assistant / Office Assistant to support the Director and help ensure smooth operations in this growing office.

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Role Overview

The Personal Assistant / Office Assistant will work closely with the Director to manage daily schedules, assist with personal and office-related tasks, and support general administrative functions. While experience in shipping is a plus, strong organizational and communication skills are the main priorities.

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Key Responsibilities

Director Support

• Assist with daily personal and office tasks for the Director
• Manage calendars, appointments, and meeting coordination
• Prepare basic correspondence, documents, and follow-up items
• Organize travel bookings, itineraries, and reservations
• Handle sensitive information with professionalism and discretion

Office & Administrative Duties

• Act as the front desk point of contact: welcoming guests and answering calls
• Greet visitors and provide coffee, tea, and refreshments in a professional manner
• Ensure the general cleanliness and organization of the office
• Liaise with external contractors, suppliers, and service providers for office maintenance
• Manage office supplies, inventory, and small procurement tasks
• Process office bills, invoices, and payments
• Maintain organized filing systems (digital and physical)
• Assist in preparing simple reports, presentations, and spreadsheets

General Coordination

• Support communication between internal departments
• Assist with basic administrative tasks related to shipping operations (training provided)
• Complete ad-hoc duties assigned by the Director or management team

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Requirements

• 1–3 years of experience as an Office Assistant, Personal Assistant, or Administrative Assistant
• Excellent English communication skills (written and verbal)
• Excellent organizational and time-management abilities
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Professional appearance and a positive, proactive attitude
• Ability to multitask and work independently
• Experience in the shipping or logistics industry is an advantage but not required

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What We Offer

• Competitive salary range of AED 5,000 – 8,000
• Supportive and structured work environment
• Exposure to international business operations in the maritime sector
• Long-term career development opportunities

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How to Apply

Please submit your CV and earliest availability via Indeed UAE. Only shortlisted candidates will be contacted.

Job Type: Full-time

Pay: AED4,000.00 - AED8,000.00 per month