Personal Assistant (PA) to the CEO & Family

Personal Assistant (PA) to the CEO & Family

Location: Dubai, UAE

Salary: AED 6,000 per month

Job Summary

We are on the search for a highly organized, proactive, and trustworthy Personal Assistant to provide support to the CEO and his family. The ideal candidate must be professional, discreet, resourceful, and capable of managing both business and personal responsibilities with the highest level of confidentiality.

Key Responsibilities

⁠ ⁠Manage the CEO’s daily calendar, appointments, meetings, and travel arrangements (some responsibilities will be shared with his EA).

⁠ ⁠Coordinate personal and business schedules efficiently.

⁠ ⁠Handle confidential information with absolute discretion.

⁠ ⁠Organize local and international travel, including flights, hotels, visas, transportation, and itineraries.

⁠ ⁠Coordinate with household staff, drivers, suppliers, contractors, and service providers.

⁠ ⁠Manage family schedules, appointments, school activities, medical appointments, and personal commitments.

⁠ ⁠Follow up on pending tasks and ensure deadlines are met.

⁠ ⁠Assist with property management, maintenance, and household administration when required.

⁠ ⁠Handle banking, bill payments, renewals, subscriptions, and documentation as instructed.

⁠ ⁠Liaise with government authorities, banks, embassies, and other external organizations.

⁠ ⁠Coordinate events, family gatherings, business meetings, and special occasions.

⁠ ⁠Maintain accurate records, filing systems, and important documents.

⁠ ⁠Source quotations, negotiate with vendors, and oversee procurement when necessary.

⁠ ⁠Monitor ongoing projects and provide regular progress updates to the CEO.

⁠ ⁠Anticipate the CEO’s needs and resolve issues proactively - very important.

⁠ ⁠Be available to handle urgent matters outside normal office hours when required.

Requirements

⁠ ⁠Bachelor’s degree is very advantageous.

⁠ ⁠Minimum 3 to 5 years of experience as a Personal Assistant.

⁠ ⁠Exceptional written and verbal communication skills in English.

⁠ ⁠Highly organized with exceptional attention to detail.

⁠ ⁠Strong time management and multitasking abilities.

⁠ ⁠Professional appearance and positive attitude.

⁠ ⁠Ability to work independently with minimal supervision.

⁠ ⁠High level of integrity, honesty, and confidentiality.

⁠ ⁠Strong problem solving abilities.

⁠ ⁠Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.

⁠ ⁠Experience coordinating travel and managing complex calendars.

Ideal Candidate

Someone who is:

⁠ ⁠Highly professional and well presented.

⁠ ⁠Trustworthy and able to maintain strict confidentiality.

⁠ ⁠Calm under pressure and solution oriented.

⁠ ⁠Flexible and adaptable to changing priorities.

⁠ ⁠Detail oriented, proactive and service minded.

⁠ ⁠Able to communicate confidently with executives, VIPs, suppliers, and family members.

⁠ ⁠Capable of handling multiple responsibilities simultaneously while maintaining accuracy.

⁠ ⁠Committed to delivering excellence in every task.

Compensation

⁠ ⁠Salary: AED 6,000 per month

⁠ ⁠Employment Visa

⁠ ⁠Medical Insurance

⁠ ⁠Annual Leave as per UAE Labour Law

⁠ ⁠Air Ticket (as per company policy)

This position is ideal for someone is passionate about providing exceptional support across both executive and family affairs. The role requires a very high level of flexibility, proactiveness, and adaptability.

Please note that EVERY responsibility listed in this job posting accurately reflects the expectations of the role. If you do not have the required

experience or are not confident performing the responsibilities outlined, we kindly ask that you do not apply.

Pay: AED6,000.00 per month

Work Location: In person