Personal Assistant , Sales

Job Summary
We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role involves managing schedules, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help our leadership stay focused and efficient. This paid position offers an exciting opportunity to be at the heart of a fast-paced, growth-oriented environment.

Duties

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Coordinate and organize a variety of projects and events, including logistics planning, vendor communications, and follow-up tasks.
• Handle all aspects of office management such as filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and managing correspondence.
• Operate multi-line phone systems with professional phone etiquette while directing calls efficiently to appropriate parties.
• Assist with personal errands and tasks as needed to support the executive’s daily activities.
• Maintain confidentiality and exercise discretion when handling sensitive information or communications.

Qualifications

• Proven experience as a Personal Assistant or in an administrative role with at least two years of relevant office experience.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for document signing workflows.
• Demonstrated experience in event planning, project coordination, bookkeeping (QuickBooks preferred), and office management.
• Exceptional typing speed with accuracy for data entry, transcription, proofreading, and clerical tasks.
• Outstanding customer service skills combined with professional phone etiquette for front desk duties and multi-line phone systems.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
• Knowledge of office procedures including filing systems, data entry protocols, and office equipment operation. Join us if you’re ready to bring your organizational talents to a vibrant team where your proactive approach makes a real difference!

Pay: From $15.00 per hour

Expected hours: 30.0 per week

Benefits:

• Paid time off

Work Location: Remote