Personal Assistant to COO

Reports to: COO
Employment Type: Full Time
Position Overview
The Personal Assistant will provide high-level administrative support, manage schedules, communications, and various tasks to enhance the COO’s efficiency and effectiveness.
Key Responsibilities
Schedule Management

• Responsible for managing the COO’s calendar, including scheduling meetings, appointments, and travel arrangements. This requires excellent organizational skills to prioritize tasks effectively.

Communication

• Acting as the primary point of contact for internal and external communications, the assistant screens calls, emails, and visitors, ensuring that time is optimized.

Confidentiality

• Handling sensitive information with discretion is crucial. The Personal Assistant must maintain confidentiality regarding both personal and professional matters.

Meeting Coordination

• Preparing materials for meetings, taking notes, and following up on action items are essential tasks that support the decision-making processes.

Administrative Support

• This includes managing correspondence, preparing reports, and assisting with operation management and expense tracking. Assisting with financial tasks for both businesses and personal.

Coordinate Efforts

• Coordinate with other staff members to ensure smooth operation of all initiatives.

Production Admin Assistance

• Assisting production with various office work.

Qualifications/Skills

• Exceptional ability to manage multiple tasks and prioritize effectively is essential for this role.
• Outstanding organizational and time management skills, ability to multitask and prioritize daily workload.
• Strong verbal and written communications skills
• Proven work experience as a Personal Assistant
• Technical Proficiency including knowledge of office management systems and procedures
• MS Office and English proficiency
• Discretion and confidentiality

Team & Culture
We believe in teamwork, humility, and a strong work ethic. The right person for this role is humble, willing to work, and smart — someone who thrives in a friendly, fast-moving atmosphere where everyone works together toward shared goals.

As a Christian company, we seek members who share our faith and values. The ideal candidate will: