Personal Assistant to Director

Personal Assistant to Operations Director – Dubai, UAE

Salary: AED 5,000 per month

GAIA Events is a full-service events and experiential marketing agency in Dubai, delivering end-to-end solutions from planning through to execution across events, brand activations, marketing, and production.

We are hiring a Personal Assistant (PA) to support our Operations Director with day-to-day coordination, scheduling, and project administration across multiple ongoing projects.

Key Responsibilities

• Manage the Director’s calendar, scheduling, and reminders
• Support project logistics and coordination (suppliers, timelines, task follow-ups)
• Handle incoming calls and project inquiries, log details accurately, and escalate to the Operations Director
• Prepare and maintain project documents, trackers, and reports
• Assist with stock/asset organization and general operations administration
• Attend client meetings with the Director and take minutes/action points
• Provide on-site support when required to ensure smooth project delivery

Requirements

• Must have own UAE visa
• Strong organization and time management skills (able to juggle multiple tasks)
• Excellent communication (English required; additional languages are a plus)
• IT literate with solid Microsoft Office skills (Excel, Word, PowerPoint)
• Professional, proactive, reliable, and comfortable in a fast-paced events environment

Location: Dubai, UAE

To Apply:

Contact Ahmad on WhatsApp: 0525186219
Please share your most recent CV, picture. & role you are applying for.

Job Type: Full-time

Pay: AED5,000.00 per month

Experience:

• personal assistant: 1 year (Required)

Language:

• English fluently (Required)