Personal Assistant to Head of Department / Sales Assistant

Personal Assistant to Head of Department / Sales Assistant

Location: Dubai, UAE
Job Type: Full-time, in person
Compensation: Basic salary + commission from sales
Industry: Real Estate Investment / Holding Company

Job Description

We are looking for a proactive, reliable, and highly organized Personal Assistant to the Head of Department to support daily business, administrative, personal, and sales-related tasks.

This is a dynamic role combining executive assistance, coordination, client communication, recruitment support, and sales of the holding company’s investment products in the real estate sector.

The ideal candidate is someone who can quickly understand tasks, take responsibility, follow instructions precisely, communicate professionally, and help the department operate smoothly.

Key ResponsibilitiesExecutive & Personal Assistance

• Handle daily instructions and assignments from the Head of Department.
• Assist with both business and personal tasks.
• Manage schedules, meetings, calls, reminders, and follow-ups.
• Prepare documents, letters, presentations, reports, and basic spreadsheets.
• Coordinate meetings with clients, partners, candidates, suppliers, and internal teams.
• Arrange appointments, transportation, deliveries, bookings, and other operational tasks.
• Follow up on pending matters and ensure tasks are completed on time.
• Maintain confidentiality of all business and personal information.

Administrative & HR Support

• Organize interviews with candidates for different positions.
• Communicate with applicants, schedule interviews, and collect CVs/documents.
• Maintain candidate lists and recruitment trackers.
• Assist with onboarding, document collection, and internal coordination.
• Support the department with office, client, and operational documentation.

Sales & Client Communication

• Present the holding company’s real estate investment products to potential clients.
• Communicate with leads, investors, brokers, and partners.
• Follow up with clients by phone, WhatsApp, email, and meetings.
• Explain investment opportunities, project details, payment terms, and basic financial logic.
• Coordinate client meetings and assist in closing deals.
• Maintain a sales pipeline and report progress to the Head of Department.
• Work closely with the sales and management team to achieve monthly sales targets.

Requirements

• Previous experience as a personal assistant, administrative assistant, sales assistant, or executive assistant.
• Strong communication skills in English.
• Russian language is an advantage.
• Experience in real estate, investment products, brokerage, or client sales is an advantage.
• Good knowledge of MS Office, Google Workspace, Excel, Word, and basic CRM tools.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks at the same time.
• Confident communication with clients and business partners.
• Ability to work under pressure and meet deadlines.
• Professional appearance and business etiquette.
• UAE experience is preferred.
• Valid UAE driving license is an advantage.

Candidate Profile

We are looking for a person who is:

• Responsible and disciplined.
• Fast-thinking and solution-oriented.
• Loyal, discreet, and reliable.
• Able to work independently after receiving instructions.
• Comfortable with both routine administrative tasks and active sales communication.
• Interested in growing together with the company.

Compensation

The position includes:

• Fixed basic salary.
• Commission from successful sales.
• Performance-based bonuses.
• Career growth opportunities within the holding company.

Work Location

Dubai, UAE
In-person position

How to Apply

Please send your CV with a short cover message explaining your relevant experience in administration, personal assistance, sales, or real estate.

Pay: AED2,000.00 - AED5,000.00 per month

Work Location: In person