Personal Assistant to Managing Director

Personal Assistant to Managing Director

Location: Dubai/Lebanon (Remote)

Reports to: Managing Director

Overview

We are MENA Speakers, the leading speakers bureau in the Middle East, representing worldclass keynote speakers, moderators, and thought leaders. We are seeking a Personal Assistant to the Managing Director — a proactive, detail-oriented, and creative professional who thrives in a dynamic, high-paced environment. This role blends executive support, creative content coordination, and project management. You will act as the MD’s right hand, ensuring her time, priorities, and brand are managed with precision and style.

Key Responsibilities

Executive Support & Calendar Management

 Act as the primary gatekeeper of the MD’s schedule, meetings, and priorities.

 Prepare detailed briefs for meetings, events, and travel.

 Anticipate needs and ensure seamless day-to-day flow.

 Manage communications, follow-ups, and task tracking.

Content, Communication & Brand Support

 Draft professional emails, bios, social media posts, and speaker profiles.

 Format pitch decks, reports, and strategic documents.

 Liaise with PR, branding, and media teams for content execution.

Event & Speaker Coordination

 Support with speaker engagements, masterclasses, and VIP events.

 Handle logistics: travel arrangements, itineraries, and on-ground coordination.

 Attend select meetings/events to provide support and ensure continuity.

Research & Strategic Insight

 Conduct background research for meetings, speaking engagements, and partnerships.

 Prepare insight notes and executive summaries for decision-making.

Special Projects & Personal Branding

 Manage and organize the MD’s digital presence and branding initiatives.

 Coordinate files, ideas, and decks into polished deliverables.

 Assist in planning personal initiatives, retreats, and special projects.

Ideal Candidate

 Age: 22–30

 Location: Dubai or Lebanon

 Profile: Eloquent, highly organized, emotionally intelligent, and adaptable

 Tech-Savvy: Skilled with Google Suite, AI, LinkedIn, Canva, and calendar/email tools

 Creative Flair: Strong writing skills and an eye for aesthetics

 Interests: Business, branding, media, leadership, or personal growth

 Mindset: Thrives in dynamic environments, flexible with timelines, discreet and

dependable

Job Type: Full-time

Pay: AED5,500.00 - AED7,000.00 per month

Application Question(s):

• Are you based in Lebanon?
• Do you meet all the criteria as stated in the ideal candidate section?
• If based in Dubai, can you self-sposnor your visa status?
• Do you have exprience working remotely?
• If selected, are you able to join us immediately?

Experience:

• Executive Assistant: 2 years (Required)

Language:

• English and Arabic fluently (Required)